Refinery Executive Assistant to Leadership Team

Flint Hills Resources; Rosemount (MN); On-site; USD 48,000 - 76,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Flexible spending and health savings

Life insurance

ADD/Disability/401k

Paid vacation/time off

Educational assistance

Parental/adoption assistance

Job summary

Flint Hills Resources - Pine Bend Refinery is seeking an organized Executive Administrative Assistant to support the Refinery Leadership Team in Rosemount, Minnesota. The role emphasizes coordinating priorities, managing administrative processes, and creating a seamless experience for employees, leaders, visitors, and partners.

The ideal candidate anticipates needs, embraces technology, exercises sound judgment, and thrives in a fast-paced setting.

Qualifications

• Experience providing administrative support in a professional business environment.
• Experience using Microsoft Office applications including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and Copilot.
• Experience utilizing AI-enabled tools and technology to improve workflows and productivity.
• Strong organizational skills with the ability to prioritize multiple tasks and competing deadlines.
• Demonstrated attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.

Responsibilities

• Provide administrative support to members of the Refinery Leadership Team.
• Coordinate complex calendars, meetings, leadership forums, and site events.
• Manage meeting logistics, materials, action items, and follow-up activities.
• Support refinement and tracking of leadership priorities, projects, and initiatives.
• Arrange domestic travel and manage expense reporting.
• Coordinate site visits, leadership meetings, and external guest visits.
• Support employee engagement activities, recognition events, and leadership communications.
• Prepare professional presentations, reports, and communications for various audiences.
• Organize and maintain files, records, and administrative systems.
• Leverage AI and digital tools to improve efficiency, automate administrative processes, and enhance team effectiveness.
• Partner with leaders and business teams to ensure smooth execution of operational and strategic priorities.
• Maintain confidentiality while managing sensitive business and personnel information.
• Identify opportunities to improve administrative processes and implement solutions that increase effectiveness.

Skills

Organizational skills

Attention to detail

Discretion

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Copilot

AI-enabled tools

Job description

Flint Hills Resources - Pine Bend Refinery is seeking an organized Executive Administrative Assistant to support the Refinery Leadership Team in Rosemount, Minnesota. The role emphasizes coordinating priorities, managing administrative processes, and creating a seamless experience for employees, leaders, visitors, and partners.

The ideal candidate anticipates needs, embraces technology, exercises sound judgment, and thrives in a fast-paced setting.