Executive Administrative Assistant

Flint Hills; Rosemount (MN); On-site; USD 48,000 - 76,000; Full time

Job summary

Flint Hills Resources is seeking an Executive Administrative Assistant to support the Refinery Leadership Team in Rosemount, Minnesota. The role emphasizes organizational excellence, discretion with sensitive information, and proactive coordination of priorities and processes.

The ideal candidate will leverage AI-enabled tools to streamline workflows, manage complex calendars, arrange travel, and prepare presentations for diverse audiences.

Qualifications

• Experience providing administrative support in a professional business environment.
• Proficient with Microsoft Office including Outlook, Teams, Word, Excel, PowerPoint, SharePoint and Copilot.
• Experience utilizing AI-enabled tools to improve workflows and productivity.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Attention to detail and commitment to accuracy.
• Strong written and verbal communication; ability to handle confidential information discretely.

Responsibilities

• Provide administrative support to members of the Refinery Leadership Team.
• Coordinate complex calendars, meetings, leadership forums, and site events.
• Manage meeting logistics, materials, action items, and follow-up activities.
• Support refinement and tracking of leadership priorities, projects, and initiatives.
• Arrange domestic travel and manage expense reporting.
• Coordinate site visits, leadership meetings, and external guest visits.
• Support employee engagement activities, recognition events, and leadership communications.
• Prepare professional presentations, reports, and communications for various audiences.
• Organize and maintain files, records, and administrative systems.
• Leverage AI and digital tools to improve efficiency, automate processes, and enhance team effectiveness.
• Partner with leaders to ensure smooth execution of priorities and maintain confidentiality.

Skills

Administrative support

Microsoft Office

AI tools

Organization

Attention to detail

Communication

Confidentiality

Tools

Microsoft Copilot

SharePoint

Teams

Excel

Job description

Your Job

Flint Hills Resources - Pine Bend Refinery is seeking a highly organized, proactive, and contribution motivated Executive Administrative Assistant to support the Refinery Leadership Team (RLT) in Rosemount, Minnesota. This role is critical to enabling leadership effectiveness by coordinating priorities, managing administrative processes, and creating a seamless experience for employees, leaders, visitors, and business partners.

The ideal candidate is a self-starter who anticipates needs, embraces technology and AI-enabled tools, exercises sound judgment, and thrives in a fast-paced environment where priorities evolve quickly. This position requires exceptional organizational skills, strong attention to detail, discretion in handling confidential information, and a commitment to creating value through administrative excellence.

This is an onsite position located at Pine Bend Refinery in Rosemount, Minnesota.

Our Team

Pine Bend Refinery is one of the largest and most sophisticated refineries in the Midwest. The Refinery Leadership Team is responsible for driving operational excellence, strategic initiatives, employee engagement, and business performance across the site.

As a trusted partner to refinery leaders, you will play a key role in supporting leadership effectiveness, facilitating communication, coordinating critical activities, and helping improve administrative processes that support the refinery's success.

What You Will Do

• Provide administrative support to members of the Refinery Leadership Team.
• Coordinate complex calendars, meetings, leadership forums, and site events.
• Manage meeting logistics, materials, action items, and follow-up activities.
• Support refinement and tracking of leadership priorities, projects, and initiatives.
• Arrange domestic travel and manage expense reporting.
• Coordinate site visits, leadership meetings, and external guest visits.
• Support employee engagement activities, recognition events, and leadership communications.
• Prepare professional presentations, reports, and communications for various audiences.
• Organize and maintain files, records, and administrative systems.
• Leverage AI and digital tools to improve efficiency, automate administrative processes, and enhance team effectiveness.
• Partner with leaders and business teams to ensure smooth execution of operational and strategic priorities.
• Maintain confidentiality while managing sensitive business and personnel information.
• Identify opportunities to improve administrative processes and implement solutions that increase effectiveness.

Who You Are (Basic Qualifications)

• Experience providing administrative support in a professional business environment.
• Experience using Microsoft Office applications including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and Copilot.
• Experience utilizing AI-enabled tools and technology to improve workflows and productivity.
• Strong organizational skills with the ability to prioritize multiple tasks and competing deadlines.
• Demonstrated attention to detail and commitment to accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.

What Will Put You Ahead

• Administrative support experience for senior leaders, executives, or leadership teams.
• Experience supporting leaders in a manufacturing, industrial, refinery, or operations environment.
• Experience coordinating large meetings, leadership events, or site-wide communications.
• Strong project coordination or project management experience.
• Advanced proficiency in Microsoft Office applications, including PowerPoint and Excel.
• Experience leveraging Microsoft Copilot or other AI tools to improve efficiency and business outcomes.
• Demonstrated ability to identify opportunities, solve problems proactively, and drive continuous improvement.

For this role, we anticipate paying $35 - $55 per hour.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch company, Flint Hills Resources is an industry-leading refining company making the oil and transportation products that keep the world moving. We make a large supply of fuel for gas stations and airports in addition to transporting crude oil, natural gas liquids and refined products through 4,000+ miles of pipeline - delivering energy to farmers, manufacturers and families. Our team champions innovation and excellence to help power modern life.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aqui, or tu).