Executive Administrative Assistant to Refinery Leadership

Flint Hills; Rosemount (MN); On-site; USD 48,000 - 76,000; Full time

Job summary

Flint Hills Resources is seeking an Executive Administrative Assistant to support the Refinery Leadership Team in Rosemount, Minnesota. The role emphasizes organizational excellence, discretion with sensitive information, and proactive coordination of priorities and processes.

The ideal candidate will leverage AI-enabled tools to streamline workflows, manage complex calendars, arrange travel, and prepare presentations for diverse audiences.

Qualifications

• Experience providing administrative support in a professional business environment.
• Proficient with Microsoft Office including Outlook, Teams, Word, Excel, PowerPoint, SharePoint and Copilot.
• Experience utilizing AI-enabled tools to improve workflows and productivity.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Attention to detail and commitment to accuracy.
• Strong written and verbal communication; ability to handle confidential information discretely.

Responsibilities

• Provide administrative support to members of the Refinery Leadership Team.
• Coordinate complex calendars, meetings, leadership forums, and site events.
• Manage meeting logistics, materials, action items, and follow-up activities.
• Support refinement and tracking of leadership priorities, projects, and initiatives.
• Arrange domestic travel and manage expense reporting.
• Coordinate site visits, leadership meetings, and external guest visits.
• Support employee engagement activities, recognition events, and leadership communications.
• Prepare professional presentations, reports, and communications for various audiences.
• Organize and maintain files, records, and administrative systems.
• Leverage AI and digital tools to improve efficiency, automate processes, and enhance team effectiveness.
• Partner with leaders to ensure smooth execution of priorities and maintain confidentiality.

Skills

Administrative support

Microsoft Office

AI tools

Organization

Attention to detail

Communication

Confidentiality

Tools

Microsoft Copilot

SharePoint

Teams

Excel

Job description

Flint Hills Resources is seeking an Executive Administrative Assistant to support the Refinery Leadership Team in Rosemount, Minnesota. The role emphasizes organizational excellence, discretion with sensitive information, and proactive coordination of priorities and processes.

The ideal candidate will leverage AI-enabled tools to streamline workflows, manage complex calendars, arrange travel, and prepare presentations for diverse audiences.