Recruiting Support Specialist | Smooth Hiring Ops

Favorite Healthcare Staffing, LLC; Metcalf (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

Favorite Healthcare Staffing, LLC is seeking an Administrative & Operational Support professional to provide day-to-day administrative support to recruiters, manage onboarding, and maintain accurate records. You will coordinate candidate logistics, communications, and engagement initiatives while ensuring smooth recruiter workflow and timely responses.

The role emphasizes multitasking, strong organizational skills, and proactive problem solving in a fast-paced staffing environment.

Qualifications

• This role requires strong organizational skills with high attention to detail.
• Experience in recruitment, staffing, or workforce operations is preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and applicant tracking systems.

Responsibilities

• Provide day-to-day administrative support to assigned recruiter(s).
• Execute tasks and shifting priorities with flexibility and responsiveness.
• Maintain accurate and up-to-date candidate and placement records.
• Support onboarding processes, including preparing and submitting placements to THPs and internal teams.
• Assist with document collection, compliance tracking, and data entry.
• Identify administrative inefficiencies and recommend process improvements.
• Coordinate interviews, schedules, and candidate logistics.
• Support candidate communication, including confirmations, reminders, and follow-ups.
• Deliver a positive, professional experience for candidates and contractors.
• Assist with engagement initiatives such as milestone recognition and outreach.
• Support overall organization and workflow of the recruiter’s desk.
• Assist with task prioritization and workload management.
• Monitor contractor activity to support retention and redeployment efforts.
• Track contract end dates and assist with extension processes and follow-ups.
• Help maintain continuity and momentum across active placements.
• Provide desk coverage during recruiter absences.
• Manage incoming communications and ensure timely response or escalation.
• Maintain continuity of candidate support, extensions, and ongoing processes.
• Ensure no disruption to recruiter workflow, placements, or candidate experience.

Skills

Administrative support

Coordination

Multitasking

Microsoft Office

Candidate/candidate experience

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Applicant tracking systems

Job description

Favorite Healthcare Staffing, LLC is seeking an Administrative & Operational Support professional to provide day-to-day administrative support to recruiters, manage onboarding, and maintain accurate records. You will coordinate candidate logistics, communications, and engagement initiatives while ensuring smooth recruiter workflow and timely responses.

The role emphasizes multitasking, strong organizational skills, and proactive problem solving in a fast-paced staffing environment.