Recruiting Support Specialist

Favorite Healthcare Staffing, LLC; Metcalf (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

Favorite Healthcare Staffing, LLC is seeking an Administrative & Operational Support professional to provide day-to-day administrative support to recruiters, manage onboarding, and maintain accurate records. You will coordinate candidate logistics, communications, and engagement initiatives while ensuring smooth recruiter workflow and timely responses.

The role emphasizes multitasking, strong organizational skills, and proactive problem solving in a fast-paced staffing environment.

Qualifications

• This role requires strong organizational skills with high attention to detail.
• Experience in recruitment, staffing, or workforce operations is preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and applicant tracking systems.

Responsibilities

• Provide day-to-day administrative support to assigned recruiter(s).
• Execute tasks and shifting priorities with flexibility and responsiveness.
• Maintain accurate and up-to-date candidate and placement records.
• Support onboarding processes, including preparing and submitting placements to THPs and internal teams.
• Assist with document collection, compliance tracking, and data entry.
• Identify administrative inefficiencies and recommend process improvements.
• Coordinate interviews, schedules, and candidate logistics.
• Support candidate communication, including confirmations, reminders, and follow-ups.
• Deliver a positive, professional experience for candidates and contractors.
• Assist with engagement initiatives such as milestone recognition and outreach.
• Support overall organization and workflow of the recruiter’s desk.
• Assist with task prioritization and workload management.
• Monitor contractor activity to support retention and redeployment efforts.
• Track contract end dates and assist with extension processes and follow-ups.
• Help maintain continuity and momentum across active placements.
• Provide desk coverage during recruiter absences.
• Manage incoming communications and ensure timely response or escalation.
• Maintain continuity of candidate support, extensions, and ongoing processes.
• Ensure no disruption to recruiter workflow, placements, or candidate experience.

Skills

Administrative support

Coordination

Multitasking

Microsoft Office

Candidate/candidate experience

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Applicant tracking systems

Job description

About the job

This role profile is a blend of both the job description and person specification and clearly demonstrates the relationship between specific tasks and personal attributes. It is not exhaustive but is intended to give an overview of the role which will naturally change from time to time in line with business requirements.

Company Description

Favorite Healthcare Staffing is the nation’s premier provider of healthcare professionals, offering a full range of per diem, allied health, contract, travel assignments, as well as permanent placement opportunities. Favorite continues to set the industry standard for quality, service, and integrity in healthcare staffing and services. What makes Favorite Healthcare Staffing unique? The answer is simple — our people. From the commitment to our communities to our “work hard play hard” mentality, it’s our people who define who we are.

Position Details

Administrative & Operational Support

• Provide day‑to‑day administrative support to assigned recruiter(s)
• Execute tasks and shifting priorities with flexibility and responsiveness
• Maintain accurate and up‑to‑date candidate and placement records
• Support onboarding processes, including preparing and submitting placements to THPs and internal teams
• Assist with document collection, compliance tracking, and data entry
• Identify administrative inefficiencies and recommend process improvements

Candidate & Contractor Experience

• Coordinate interviews, schedules, and candidate logistics
• Support candidate communication, including confirmations, reminders, and follow‑ups
• Deliver a positive, professional experience for candidates and contractors
• Assist with engagement initiatives such as milestone recognition and outreach

Desk Management & Recruitment Support

• Support overall organization and workflow of the recruiter’s desk
• Assist with task prioritization and workload management
• Monitor contractor activity to support retention and redeployment efforts
• Track contract end dates and assist with extension processes and follow‑ups
• Help maintain continuity and momentum across active placements

Coverage & Continuity

• Provide desk coverage during recruiter absences
• Manage incoming communications and ensure timely response or escalation
• Maintain continuity of candidate support, extensions, and ongoing processes
• Ensure no disruption to recruiter workflow, placements, or candidate experience

Minimum Skills, Qualifications, and Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 1–3 years of administrative, coordination, or support experience (staffing or recruiting experience preferred)
• Strong organizational skills with high attention to detail
• Strong problem‑solving skills and a proactive, solutions‑oriented mindset
• Ability to manage multiple priorities in a fast‑paced environment
• Customer service or candidate‑facing experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office and/or applicant tracking systems

Desired Skills, Qualifications, and Experience

• Experience in recruitment, staffing, or workforce operations
• Familiarity with onboarding, compliance, or credentialing processes
• Demonstrated ability to identify process improvements and enhance efficiency
• Experience supporting multiple stakeholders in a deadline‑driven environment

Applicants must be able to show proof that they are legally eligible to work in the United States.

Favorite Healthcare Staffing, LLC is an equal opportunity employer and does not make hiring decisions based on race, color, religion, gender or other protected classes.

Favorite Healthcare Staffing is the nation’s premier provider of healthcare professionals, offering a full range of per diem, allied health, contract, travel assignments, as well as permanent placement opportunities. Favorite continues to set the industry standard for quality, service and integrity in healthcare staffing and services.