Recruiting Operations Architect - Ashby Expert

Vitalize Care; San Francisco (CA); On-site; USD 100,000 - 150,000; Full time

Job summary

Vitalize is seeking a Recruiting Operations professional to serve as the operational backbone of our Talent team as we scale. You’ll own interview operations, build Ashby automations, and continuously streamline workflows to reduce manual work.

You’ll also lead candidate experiences, create interview kits, dashboards, and scorecards, and partner with recruiters to hire exceptional talent while maintaining high data quality and scalable processes.

Qualifications

• 2+ years of Recruiting Coordination or Talent Operations experience.
• Deep expertise with Ashby, including automations and reporting.
• Strong focus on process excellence and scalable recruiting workflows.
• Excellent attention to detail and organized, professional candidate experiences.

Responsibilities

• Own interview operations across the company, ensuring every interview is thoughtfully coordinated and every candidate has an exceptional experience.
• Be the internal Ashby expert, building automations, workflows, interview plans, templates, interview kits, dashboards, and reporting that make recruiting faster, smarter, and more scalable.
• Continuously identify opportunities to leverage AI and technology to eliminate manual work, improve quality, and create leverage for the Talent team.
• Own the operational excellence of our Talent function. If there's friction in our hiring process, you'll identify it, fix it, and build a better way.
• Partner with recruiters to build interview kits, standardize scorecards, and ensure interviewers have the tools they need to make exceptional hiring decisions.
• Maintain exceptional data quality across Ashby so reporting, candidate data, interview feedback, and recruiting metrics remain accurate and actionable.
• Build recruiting dashboards that help us understand funnel conversion, hiring velocity, interviewer health, and where we can improve.
• Evaluate and implement new recruiting technologies that help us hire better and faster.
• Own the onboarding experience from offer acceptance through Day One, partnering with hiring managers, IT, Facilities, and People Operations to ensure every new hire has an exceptional first-day experience.
• Create memorable candidate touchpoints throughout the interview process so every candidate—whether hired or not—leaves impressed by the way Vitalize hires.
• Learn sourcing and talent identification, eventually becoming a trusted sourcing partner who proactively uncovers exceptional talent for our highest-priority searches.

Skills

Recruiting coordination

Ashby expertise

Process optimization

Attention to detail

Hospitality mindset

Job description

Vitalize is seeking a Recruiting Operations professional to serve as the operational backbone of our Talent team as we scale. You’ll own interview operations, build Ashby automations, and continuously streamline workflows to reduce manual work.

You’ll also lead candidate experiences, create interview kits, dashboards, and scorecards, and partner with recruiters to hire exceptional talent while maintaining high data quality and scalable processes.