Recruiting Coordinator

Career Group; New York (NY); Hybrid; USD 63,000 - 105,000; Full time

Benefits offered by this job

100% employer-paid health, dental, and

vision coverage

401(k) matching

Job summary

Career Group is seeking an energetic Recruiting Coordinator in New York, NY. The role centers on owning interview logistics and candidate workflows, acting as the hub between internal hiring managers, candidates, and agency partners.

The hybrid role requires expert calendar management and a proactive, can-do mindset. Ideal candidates have 1–5 years of recruiting coordination experience, familiarity with Greenhouse or similar ATS, and strong organizational and communication skills for a

Qualifications

• 1–5 years of professional experience as a Recruiting Coordinator or Talent Acquisition Assistant.
• Hands-on experience with Applicant Tracking Systems (Greenhouse preferred, but any modern ATS is welcome).
• Proficiency in Microsoft Office Suite.
• Exceptional organizational skills, meticulous attention to detail, and top-tier written and verbal communication.
• Ability to work independently, prioritize competing tasks in a high-volume environment, and move searches forward with momentum.
• A flexible, team-first attitude—excited to navigate shifting priorities and tackle varied tasks daily.

Responsibilities

• Own candidate workflows and interview scheduling across global offices.
• Serve as primary contact for external recruiting partners to maintain pipelines and interview stages.
• Master high-volume scheduling across multiple time zones with speed and accuracy.
• Maintain candidate records and update pipelines using Greenhouse (ATS).
• Compile and deliver weekly candidate tracking reports for leadership and heads of business.
• Establish strong, trust-based relationships with stakeholders while handling confidential data.

Skills

Recruiting coordination

Communication skills

Time management

Independent work

Team player

Tools

Greenhouse ATS

Microsoft Office Suite

Job description

A premier investment management firm is seeking an energetic, highly organized, and proactive Recruiting Coordinator. This is a critical high-impact role where you will own interview logistics and search workflows from start to finish, serving as the central hub between internal hiring managers, candidates, and recruiting agency partners.

The ideal candidate thrives in a fast-paced environment, excels at high-volume complex Outlook calendar management, and brings a positive, \"no job too small\" mindset.

Location: New York, NY (Midtown East)

Work Model: Hybrid (3 days onsite, 2 days remote — Mondays & Fridays)

Compensation: $90,000 – $105,000 Base Salary + Discretionary Bonus

Key Responsibilities

• Partner with internal recruiters and hiring managers to own candidate workflows and interview scheduling across global offices.
• Serve as a primary point of contact for external recruiting partners to keep search pipelines, candidate submissions, and interview stages moving efficiently.
• Master complex, high-volume scheduling across multiple time zones with speed and accuracy.
• Maintain candidate records, update pipelines, and manage workflows using Greenhouse (ATS).
• Compile and deliver weekly candidate tracking reports for leadership and key business heads.
• Establishstrong, trust-based relationships with stakeholders across the firm while handling sensitive data with complete confidentiality.
• Assist with talent acquisition projects and operational needs as the business evolves.

Candidate Qualifications

• Experience: 1–5 years of professional experience as a Recruiting Coordinator or Talent Acquisition Assistant
• Hands-on experience with Applicant Tracking Systems (Greenhouse preferred, but any modern ATS is welcome). Proficiency in Microsoft Office Suite.
• Exceptional organizational skills, meticulous attention to detail, and top-tier written and verbal communication.
• Ability to work independently, prioritize competing tasks in a high-volume environment, and move searches forward with momentum.
• A flexible, team-first attitude—excited to navigate shifting priorities and tackle varied tasks daily.

What Makes This Opportunity Great

• High-Trust, Ownership Culture: You aren't just sending calendar invites—you own the search logistics end-to-end and play a visible role in bringing talent into the firm.
• Comprehensive Onboarding: Step into a well-supported environment with a dedicated training period and direct guidance from an experienced team.
• Team Longevity: Join a collaborative, close-knit recruitment team with proven tenure and low turnover.
• 100% employer-paid health, dental, and vision coverage
• 401(k) matching