Recruiting Coordinator

HirexHire; Chicago (IL); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(k) with company match

Unlimited PTO

Your Choice of New Technology (Mac or)

Job summary

HirexHire, a Chicago-based recruiting and talent consultancy, seeks a Recruiting Coordinator to support full lifecycle recruiting for technical roles and client partnerships. You will assist with job descriptions, postings, screening, interviews, offers, onboarding, and pipeline management.

You will be a primary contact for clients and candidates, wearing many hats to improve operations and services while contributing to a growing team culture in a remote-friendly Chicagoland environment.

Qualifications

• Bachelor’s degree or equivalent experience required.
• Minimum 2 years of recruiting experience in a coordinator/assist role.
• Experience supporting recruitment for technical talent (software engineers, IT) is a plus.

Responsibilities

• Support Consultants and clients across all recruiting stages with strong organization and follow-through.
• Assist with role intake, job description development, sourcing, screening, interview coordination, offers, and onboarding documents.
• Develop and manage job postings across channels to attract qualified talent.
• Source, screen, and assess candidates while maintaining diverse pipelines.
• Coordinate phone, video, and in-person interviews for an efficient process.
• Maintain timely communication with candidates and hiring managers throughout lifecycle.
• Track recruiting activity and deliver regular updates and insights to stakeholders.

Skills

Communication

Organization

Attention to detail

Candidate experience

Multitasking

Education

Bachelor’s degree or equivalent experience

Tools

Greenhouse

Workable

Ashby

LinkedIn Recruiter

Job description

HirexHire (pronounced hire by hire) is a Chicago-based recruiting and talent consultancy that integrates with companies short-term to provide long-term talent solutions. We take a seat in our client’s everyday operations to understand their people's goals, gaps, and challenges. We then develop and implement the processes and technologies to execute a sustainable and scalable talent plan.

We partner with companies expecting or experiencing high growth that need to hire at scale or fill a critical role rapidly. Our clients are not looking for quick-fix placements but are thoughtfully building a hiring strategy to scale their businesses.

Location: Remote within the Chicagoland area, with occasional in-person team meetings and events

Compensation: $45,000 - $60,000 annually + bonus eligibility

Company Size: 6 employees

ABOUT THE ROLE

As a Recruiting Coordinator, your focus is on supporting all aspects of the full lifecycle recruiting process in collaboration with our Recruiting Consultants, clients, and candidates. You can expect to help write job descriptions and manage job postings, source and screen resumes, coordinate interviews, and create, send, and collect offers and onboarding documents for our customers.

This person will be one of two primary points of contact for our clients regarding candidates in process, interview scheduling, and overall pipeline activity and metrics. There will be many different people to meet and work with, so we look for candidates who are genuinely interested in our clients’ teams and cultures and attentive to the needs of others. Our team is small and growing, so you can expect to wear many hats and take ownership of broader organizational initiatives to improve our operations and services.

ABOUT YOU

• You thrive in a high-paced environment and work well with other like-minded people
• You are thoughtful, accountable, and jump at opportunities to work on various internal projects
• You’re motivated by building teams in an evolving organization and enjoy seeing the direct results of your work
• You’re able to manage competing priorities while staying organized and maintaining a positive candidate experience
• You’re interested in growing with a company and contributing to the continued development of its recruiting function

WHAT YOU WILL DO

• Support Recruiting Consultants and clients across all stages of the recruiting process, ensuring strong organization, communication, and follow-through
• Assist with role intake, job description development, sourcing, candidate screening, interview coordination, offers, and onboarding support
• Develop and manage job postings across appropriate channels to attract qualified, targeted talent
• Source, screen, and assess candidates while building and maintaining strong, diverse talent pipelines
• Coordinate and facilitate phone, video, and in-person interviews, ensuring an efficient and organized interview process
• Maintain clear, timely communication with candidates and hiring managers, providing transparency throughout the recruiting lifecycle
• Track recruiting activity and key performance metrics, delivering regular updates and insights to stakeholders

WHAT YOU WILL NEED

• Bachelor’s degree or equivalent experience
• Minimum 2 years of recruiting experience in a recruiting coordinator, recruiting assistant, sourcing, or similar corporate or agency recruiting role
• Experience supporting recruitment for technical talent - such as software engineers, developers, and IT professionals - and the ability to understand technical concepts, tools, and roles
• Excellent customer service and confidence communicating with hiring managers, candidates, and cross-functional partners
• Familiarity with applicant tracking systems and recruiting tools such as Greenhouse, Workable, Ashby, and LinkedIn Recruiter
• A proactive, solutions-oriented mindset with a strong bias toward actionExperience supporting a software, technology, start-up, or venture capital or private equity-backed organization is a plus

BENEFITS

• Health, Dental, and Vision Insurance
• 401(k) with company match
• Unlimited PTO
• Your Choice of New Technology (Mac or Windows)