Recruiting Coordinator

Beacon Hill; Greenwich (CT); On-site; USD 40,000 - 57,000; Full time

Job summary

Beacon Hill in Greenwich, CT is seeking a Temporary Recruiting Coordinator to support a fast-paced recruiting team. The role is fully onsite, for about three months, with standard hours 8:30am–5:00pm. You will manage interview logistics, candidate communications, and campus events, ensuring smooth day-of execution and a professional candidate experience.

Ideal candidates have 3–5+ years in administrative roles and strong communication skills. Experience with Greenhouse and MS Office is a plus.

Qualifications

• 3-5+ years of experience in a similar administrative role; financial services is preferred.
• Demonstrated resourcefulness, flexibility and initiative.
• Professionalism and confidence in interactions.
• Exceptional written and verbal communication skills.
• Ability to multi-task and manage competing priorities.

Responsibilities

• Coordinate high-volume interview scheduling across teams, ensuring a seamless candidate and interviewer experience.
• Manage candidate communications including scheduling, confirmations, and follow-ups.
• Build and maintain interview schedules; manage real-time changes and candidate flow during in-person superdays.
• Greet candidates onsite and provide day-of support to ensure smooth execution.
• Plan and execute logistics for campus recruiting events, including on-campus presentations and superdays.
• Manage end-to-end event operations, such as venue coordination, catering, event materials, and day-of execution.
• Support summer internship program logistics and events.
• Arrange travel and hotel accommodations for candidates.
• Manage candidate reimbursements and recruiting vendor payments.
• Maintain accurate candidate data in ATS (Greenhouse), including resumes, applicant information, schedules, and feedback.
• Deliver a high-touch, professional experience to internal and external clients ensuring a positive impression of AQR.
• Maintain clear, proactive communication with internal stakeholders and external partners throughout the process.
• Assist in adhoc HR projects to help ensure seamless execution, as needed.

Skills

Interview scheduling

Candidate communications

Event planning

Project coordination

Relationship management

Tools

Greenhouse

Outlook

MS Office

Job description

Recruiting Coordinator (A1473050NY-Temp) Greenwich, Connecticut

Salary: USD35 - USD35 per hour

Our client, an investment management firm based in Greenwich, CT, is seeking a Temporary Recruiting Coordinator to support its fast-paced recruiting team. This opportunity will begin as soon as possible and is expected to last three months, with the potential for extension. The position is fully onsite, five days per week, with hours of 8:30am to 5/5:30pm. Compensation is up to $35/hour.

Responsibilities:

• Coordinate high-volume interview scheduling across teams, ensuring a seamless candidate and interviewer experience
• Manage candidate communications including scheduling, confirmations, and follow-ups
• Build and maintain interview schedules; manage real-time changes and candidate flow during in-person superdays
• Greet candidates onsite and provide day-of support to ensure smooth execution
• Plan and execute logistics for campus recruiting events, including on-campus presentations and superdays
• Manage end-to-end event operations, such as venue coordination, catering, event materials, and day-of execution
• Support summer internship program logistics and events
• Arrange travel and hotel accommodations for candidates
• Manage candidate reimbursements and recruiting vendor payments
• Maintain accurate candidate data in ATS (Greenhouse), including resumes, applicant information, schedules, and feedback
• Deliver a high-touch, professional experience to internal and external clients ensuring a positive impression of AQR
• Maintain clear, proactive communication with internal stakeholders (hiring managers, Recruiters, Business Partners) and external partners (recruiting agencies, vendors) throughout the process
• Assist in adhoc HR projects to help ensure seamless execution, as needed

Qualifications:

• 3-5+ years of experience in a similar administrative role; financial services is preferred
• Demonstrated resourcefulness, flexibility and ability to adapt as well as take initiative to start and complete tasks and projects without request
• Presents oneself with professionalism and confidence
• Exceptional written and verbal communication skills
• Ability to multi-task and manage competing priorities
• Strong problem solving and proven decision-making skills
• Experience with project coordination
• Demonstrated experience with Outlook and Microsoft Office Suite
• Knowledge of recruitment tools & technology, specifically Greenhouse, is a plus