Recruiting Operations Associate

Career Group; New York (NY); Hybrid; USD 78,000 - 105,000; Full time

Job summary

Career Group is hiring a Recruiting Operations Associate for a leading global investment firm. The role focuses on the candidate journey, balancing coordination with strategic process improvements while supporting hybrid work arrangements in Midtown East (2 days onsite) or Westport, CT.

Key duties include candidate experience, analytics on pipelines, event planning, and onboarding coordination, with demanding peak periods in Fall and Spring.

Qualifications

• Bachelor’s degree and 5+ years of professional experience managing high-volume, complex operational workflows.
• Ability to analyze big-picture challenges, spot inefficiencies early, and build scalable solutions.
• Comfortable managing shifting priorities in a fast-paced environment with seasonal volume fluctuations.
• Exceptional written and verbal communication skills; thrives in a highly collaborative setting.

Responsibilities

• Serve as the primary point of contact for applicants, managing high-touch correspondence and guiding candidates from outreach to onsite visits and offers.
• Continu continually evaluate talent pipelines, track event metrics and applicant data to transform manual tasks into repeatable, scalable workflows.
• Participate in strategy sessions with hiring managers and business units, providing proactive input and operational insights.
• Manage full-lifecycle interview scheduling and oversee campus event planning, including venue coordination and collateral logistics.
• Coordinate new hire onboarding, oversee documentation, and ensure engagement throughout the lifecycle.

Education

Bachelor’s degree and 5+ years of professional experience

Job description

A leading global investment firm is seeking a Recruiting Operations Associate to support their Recruitment Team. This position serves as the operational backbone for the candidate journey, balancing high-volume coordination and logistics with long-term strategy and process innovation.

Location: Midtown East - Hybrid (2 days/week onsite)

*There is also the option to work from the Westport, CT office

Schedule: Standard hours 8:30 AM – 6:00 PM; extended availability required during peak recruitment cycles (Fall/Spring)

Key Responsibilities

• Candidate Experience & Communication: Serve as the primary point of contact for applicants, managing high-touch correspondence and guiding candidates seamlessly from initial outreach to onsite visits and offer stages.
• Process Systemization & Analysis: Continually evaluate talent pipelines, tracking event metrics and applicant data to transform manual tasks into repeatable, scalable workflows.
• Cross-Functional Collaboration: Participate in strategy sessions alongside hiring managers and business units, providing proactive input, feedback, and operational insights.
• Logistical Execution & Event Management: Manage full-lifecycle interview scheduling and oversee campus event planning, including venue coordination, attendee strategy, and collateral logistics.
• Onboarding & Talent Touchpoints: Coordinate new hire integration, oversee documentation, and ensure exceptional candidate engagement throughout every stage of the lifecycle.

Qualifications & Ideal Profile

• Education & Experience: Bachelor’s degree and 5+ years of professional experience managing high-volume, complex operational workflows (prior talent acquisition experience is a plus, but not required).
• Strategic Mindset: Beyond executing daily coordination, you possess the capacity to analyze big-picture challenges, spot inefficiencies early, and build scalable solutions.
• Adaptability & Resilience: Comfortable managing shifting priorities in a fast-paced environment with seasonal volume fluctuations.
• Communication & Intellectual Rigor: Exceptional written and verbal communication skills; thrives in a highly collaborative setting that values direct feedback and continuous improvement.