Records Management Specialist (2 positions)

Ohio; Athens (OH); On-site; USD 18,000 - 29,000; Full time

Job summary

Ohio University is seeking a Records Management Specialist at the Athens, Ohio campus to oversee file storage, records management, and data integration. You will organize, convert, and retrieve records, and supervise TAS staff or student employees as needed.

Responsibilities include coordinating complex record systems, auditing activity for compliance, preparing reports, and ensuring confidentiality and FERPA compliance. The role operates Monday–Friday, 8:00 a.m. to 5:00 p.m. in Athens, OH.

Qualifications

• High school diploma or GED + 3 years records management experience.
• Equivalent combination of education, training and experience acceptable.

Responsibilities

• Provides customer service to students, staff, faculty, parents, and others by solving problems regarding records or data.
• May lead and/or supervise TAS staff and/or student employees.
• Coordinates and maintains a complex record system or database of specialized records.
• Researches complex record or data problems and provides recommendations or resolution.
• Coordinates processing, maintaining, and monitoring of records and/or data; audits record activity for compliance and accuracy.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Implements and oversees guidelines for deletion of records.
• Prepares, analyzes, and distributes reports.
• Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

Skills

Customer service

FERPA familiarity

Problem solving

Diplomatic and tactful

Education

High school diploma or GED

Associate’s degree or vocational/technical degree

Tools

Microsoft Office Suite

Job description

Records Management Specialist (2 positions)

Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

Job Responsibilities

• Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.
• May lead and/or supervise TAS staff and/or student employees.
• Coordinates, and maintains a complex record system or database of specialized records.
• Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.
• Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Implies and oversees guidelines for deletion of records.
• Prepares, analyzes, and distributes reports.
• Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

Minimum Qualifications

Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable.

Preferred Qualifications

• At least one year of customer service experience.
• Associate’s degree, or vocational or technical school degree
• Service-oriented, diplomatic, and tactful when resolving problems.
• Computer proficient including Microsoft Office Suite.
• Good problem solving skills.
• Ability to delve into problematic issues and seek resolution. Resolution of the issue may be at the student, parent or institution level.
• Familiarity with the Family Educational Rights and Privacy Act ( FERPA )

Working Conditions/Physical Demands

Department Registrar's Office

Pay Rate Starting pay range $16.84 – $21.48

Benefits

• medical
• vision
• dental
• basic and supplemental life
• winter break closure
• paid holidays
• educational benefits for you and eligible dependents
• sick leave
• vacation
• retirement
• maternity care
• transgender care
• counseling and mental healthcare
• prescription coverage
• vision
• dental
• orthodontia care
• paid holidays
• sick time
• personal time
• an instructional fee waiver up to 100% for self and dependents
• an excellent retirement plan with up to a 14% employer contribution
• a 12-week parental leave program
• adoption reimbursement
• flextime and flexplace policies
• an employee assistance program
• access to professional development programs
• wellbeing incentive programs
• additional employee resources

Job Information

Job Open Date 10/15/2026

Job Category Classified AFSCME 3200

Bargaining Unit appointment Months

Planning Unit Vice President Enrollment Management

Work Schedule Monday – Friday from 8:00 a.m. to 5:00 p.m. Eastern (with an hour for lunch)

Campus Athens, Ohio

Expected hours worked per week 40

Expected duration of assignment on-going

Applicants may contact this person if they have questions about this position.

Non-Discrimination Statement

Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Employment Type

full-time regular

Job Family/Subfamily

Records Management-Generalist Career Track & Level TAS3 Pay Grade AF3200 |14|