Records Managment Specialist (2 positions)

Ohio; Athens (OH); On-site; USD 35,000 - 45,000; Full time

Job summary

Ohio University is seeking a Records Management Specialist for the Athens campus to oversee file storage and records management, organize and convert files for storage, and locate records upon request.

The role includes customer service to students, staff, and others, possible supervision of TAS staff or student workers, and ensuring compliance with FERPA and related regulations. Position is full-time with standard university pay/benefits.

Qualifications

• High school diploma or GED with 3 years records management experience or equivalent.
• Equivalent combination of education, training, and experience acceptable.
• Knowledge of standard practices, policies, procedures, and tools of records management.

Responsibilities

• Provide customer service to students, staff, faculty, parents, and others by solving records or data problems.
• May lead and/or supervise TAS staff and/or student employees.
• Coordinate and maintain a complex record system or database of specialized records.
• Research complex record or data problems and provide recommendations or resolution.
• Coordinate processing, maintenance, and monitoring of records and/or data; audit activity for compliance and accuracy.
• Serve as primary contact for release and protection of confidential and sensitive records.
• Oversee guidelines for deletion of records.
• Prepare, analyze, and distribute reports.
• Maintain awareness of governmental regulations and interpret policies and guidelines.

Skills

Customer service

FERPA familiarity

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Records Managment Specialist (2 positions)

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.

Position Information Job Title Records Managment Specialist (2 positions) Applications Accepted From Public: Open to the public , AFSCME 3200 University Wide Special Instructions to Applicants PLEASE NOTE : THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS . HOWEVER , CURRENT OHIO UNIVERSITY ASCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST .

Job Description

Oversees file storage and records management. Organizes, converts, and integrates files for storage. Locates and retrieves records as requested.

Job Responsibilities

• Provides customer service to students, staff, faculty, parents, and others in the University community by solving problems regarding records and/or data.
• May lead and/or supervise TAS staff and/or student employees.
• Coordinates, and maintains a complex record system or database of specialized records.
• Researches complex record or data problems and provides recommendations or resolution. Makes decisions by reviewing information against guidelines such as transfer credit evaluation.
• Coordinates the processing, maintaining, and monitoring of records and/or data. Audits record activity to ensure compliance and accuracy.
• Serves as primary contact for release and protection of confidential and sensitive records.
• Implements and oversees guidelines for deletion of records.
• Prepares, analyzes, and distributes reports.
• Maintains awareness of governmental regulations and interprets policies, procedures and guidelines.

Minimum Qualifications

Knowledge of standard practices, policies, procedures, and tools of records management typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related records management experience. An equivalent combination of education, training, and experience is acceptable.

Preferred Qualifications

• At least one year of customer service experience.
• Associate’s degree, or vocational or technical school degree
• Service-oriented, diplomatic, and tactful when resolving problems.
• Computer proficient including Microsoft Office Suite.
• Good problem solving skills.
• Ability to delve into problematic issues and seek resolution. Resolution of the issue may be at the student, parent or institution level.
• Familiarity with the Family Educational Rights and Privacy Act (FERPA)

Working Conditions / Physical Demands

Department Registrar's Office Pay Rate Starting pay range $16.84 – $21.48

Ohio University is proud to offer a robust healthcare plan that includes maternity care, transgender care, counseling and mental healthcare, prescription coverage, vision, dental, orthodontia care, and more. Our robust benefits package also includes paid holidays, sick time, personal time, an instructional fee waiver up to 100% for self and dependents, an excellent retirement plan with up to a 14% employer contribution, a 12-week parental leave program, adoption reimbursement, flextime and flexplace policies, an employee assistance program, access to professional development programs, wellbeing incentive programs, and additional employee resources. https://www.ohio.edu/hr/benefits.

Discover the full value of joining Ohio University by clicking this link: https://www.ohio.edu/hr/compensation/total-compensation-estimator

Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.

Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Job Open Date 10/15/2026

Posting Close Date 11/01/2026

Job Category Classified AFSCME 3200 Bargaining Unit appointment Months Planning Unit Vice President Enrollment Management

Work Schedule Monday – Friday from 8:00 a.m. to 5:00 p.m. Eastern (with an hour for lunch)

Campus Athens, Ohio

Expected hours worked per week 40

Expected duration of assignment on-going

Applicants may contact this person if they have questions about this position.

Non-Discrimination Statement

Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Job Information Employment Type full-time regular Job Family/Subfamily Records Management-Generalist Career Track & Level TAS3 Pay Grade AF3200 |14| Clery Act Annual Safety and Fire Report Clery Act Statistics To view the Clery Act Annual Safety and Fire Report Click Here!

Applicant Documents

Required Documents

• Resume/Curriculum Vitae
• Cover Letter
• References

Posting Specific Questions

Required fields are indicated with an asterisk (*)

• * Please indicate how you learned about this posting.
  • www. ohiouniversityjobs.com
  • www.higheredjobs.com
  • www.ohiomeansjobs.com
  • The Athens Messenger
  • The Chronicle of Higher Education
  • Ohio University employee
  • OHIO Jobs Line (phone)
  • Employment Agency
  • Posted Announcement
  • Professional association
  • Social Media (LinkedIn, Twitter, etc)
  • OTHER
• * Please indicate your highest level of education.
  • no HS diploma or GED
  • HS diploma or GED
  • Associate's degree
  • Bachelor's degree
  • Bachelor's degree plus some work towards graduate degree
  • Master's degree
  • Ph.D. or equivalent
  • Will have earned Ph.D. by time of appointment
• * Please indicate your level of experience with records management.
  • no related experience
  • Less than 1 year
  • At least 1 year, but less than 3 years
  • At least 3 years, but less than 5 years
  • At least 5 years, but less than 7 years
  • 7 or more years
• * Please select an option that best represents your current status:
  • I am a current Ohio University employee and NOT currently serving a probationary period.
  • I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
  • I am a current Ohio University Student employee.
  • I am not an employee of Ohio University.

Ohio University Human Resources | Grosvenor West 103 | 1 Ohio University | Athens, OH 45701 | T: 740.593.1636 | F: 740.593.0386