Administrative Specialist

Ohio; Athens, Northern (OH, KY); Ibrido; USD 23.000 - 29.000; Tempo pieno

Vantaggi offerti da questo lavoro

Free tuition for employees and depend.

Health insurance

Descrizione del lavoro

Ohio University is seeking an Administrative Specialist to support multiple academic/administrative units. Responsibilities include answering phones, greeting visitors, preparing documents, coordinating calendars, and analyzing data.

The role provides high level administrative support to executives and manages budgets and publications. The position requires a high school diploma or GED with 3+ years of related experience; Concur, OBI, Salesforce, and Microsoft Office skills are preferred.

Competenze

• High school diploma or GED with 3+ years related experience.
• Equivalent education, training, and experience acceptable.
• Knowledge of administrative practices, office equipment, and software.

Mansioni

• May supervise staff or student employees and oversee workflows.
• Resolves complex problems requiring interpretation of policies.
• Oversees department administrative processes.
• Coordinates complex processes (grants, tenure cases, faculty searches).
• Plans projects and events with multiple departments and constituents.
• Edits internal/external correspondence and documents.
• Manages courses/textbook info; maintains department publications/website.
• Prepares budgets and monitors expenditures; reviews discrepancies.

Conoscenze

Administrative support

Communication

Policy interpretation

Formazione

High school diploma or GED

Strumenti

Concur

OBI

Salesforce

BobcatBuy

OneDrive

Microsoft Word

Excel

Outlook

TEAMS

Descrizione del lavoro

Administrative Specialist

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Applicant Portal Voluntary Demographics. The information requested below is used to assist us in our compliance with Federal/State equal employment opportunity record keeping and reporting. Your response is voluntary and will not be used in any way to determine your eligibility for employment.

Special Instructions

This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.

Application Information

Please complete the online application and attach required documents. Required documents include a detailed cover letter, resume, and a list of at least three (3) professional references with current contact details, including email addresses. The position will remain open until filled. For full consideration, please apply by 11:59 p.m. on October 26, 2026.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.

Position Information Job Title Administrative Specialist Applications Accepted From Public: Open to the public , AFSCME 3200 University Wide Special Instructions to Applicants This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.

Job Description

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications

Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.

An equivalent combination of education, training, and experience is acceptable.

Preferred Qualifications

• Experience with systems utilized by Ohio University, including Concur, OBI , SalesForce, BobcatBuy, OneDrive, as well as Microsoft Word, Excel, Outlook and TEAMS
• Experience within a research active academic setting

Working Conditions/Physical Demands

Department HCOM - Biomedical Sciences Pay Rate: The hourly rate starts at $16.84, with the potential of up to $21.48 per hour. The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position.

Pay is accompanied by Ohio University’s generous benefits package, which includes:

• Free tuition for employees and dependents
• Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance
• An excellent retirement plan with up to a 14% employer contribution
• Wellness programs, on-site wellness facilities, and a robust employee assistance program
• Paid parental leave, adoption reimbursement, and more
• Additional information is available at: https://www.ohio.edu/hr/benefits/

Total Compensation Estimator

Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.

Discover the full value of joining Ohio University by clicking this link:

https://www.ohio.edu/hr/compensation/total-compensation-estimator

Job Open Date

10/12/2026

Job Category

Classified AFSCME 3200

Bargaining Unit appointment

Months Planning Unit Heritage College of Osteopathic Medicine

Work Schedule

Monday through Friday 8 a.m. to 5 p.m., with occasional after-hours, weekend, and travel as needed. Flexplace and flextime arrangements may be available for this position.

Campus

Athens, Ohio

Expected hours worked per week

40

Expected duration of assignment

Ongoing

Job Information

Employment Type full-time regular Job Family/Subfamily Administrative Services-Generalist Career Track & Level TAS3 Pay Grade AF3200 |14|

Clery Act Annual Safety and Fire Report

To view the Clery Act Annual Safety and Fire Report Click Here!

Applicant Documents

• Resume/Curriculum Vitae
• Cover Letter
• References

Optional Documents

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Please indicate how you learned about this posting.
  • www.ohiouniversityjobs.com
  • www.higheredjobs.com
  • www.ohiomeansjobs.com
  • The Athens Messenger
  • The Chronicle of Higher Education
  • Ohio University employee
  • OHIO Jobs Line (phone)
  • Employment Agency
  • Posted Announcement
  • Professional Association
  • Social Media (LinkedIn, Twitter, etc)
  • OTHER
• Please select an option that best represents your current status:
  • I am a current Ohio University employee and NOT currently serving a probationary period.
  • I am a current Ohio University employee, and I am serving in either an initial or a promotional probationary period.
  • I am a current Ohio University Student employee.
  • I am not an employee of Ohio University.
• Please indicate your highest level of education.
  • no HS diploma or GED
  • HS diploma or GED
  • Associate's degree
  • Bachelor's degree
  • Bachelor's degree plus some work towards graduate degree
  • Master's degree
  • Ph.D. or equivalent
  • Will have earned Ph.D. by time of appointment
• Please indicate your level of experience with administrative support / office management.
  • no related experience
  • Less than 1 year
  • At least 1 year, but less than 3 years
  • At least 3 years, but less than 5 years
  • At least 5 years, but less than 7 years
  • 7 or more years

Applicant Contact

Applicants may contact this person if they have questions about this position. Jordyn Boyer, [e-mail]

Non-Discrimination Statement

Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Contact

Ohio University Human Resources | Grosvenor West 103 | 1 Ohio University | Athens, OH 45701| T: 740.593.1636 | F: 740.593.0386