Administrative Specialist

Ohio Ag; Athens (OH); Sur place; USD 23 000 - 30 000; Plein temps

Avantages offerts par ce poste

Medical insurance

Vision plan

Dental plan

Life insurance

Sick leave

Vacation

Résumé du poste

Ohio University is seeking an Administrative Specialist to support diverse administrative functions across academic and administrative units. Responsibilities include answering phones, welcoming visitors, preparing documents, and maintaining records.

The role also covers calendar coordination, budget monitoring, and providing executive-level assistance. Supervisory duties of staff or students may apply as needed, with a focus on efficient operations within a dynamic academic environment.

Qualifications

• Knowledge of administrative practices, policies, procedures, and office equipment.
• High school diploma or GED with at least 3 years related experience.
• Equivalent combination of education, training, and experience is acceptable.

Responsabilités

• Answer phones and greet visitors, directing as needed.
• Prepare documents and reports; maintain and organize information.
• Schedule meetings and coordinate calendars for units.
• Analyze data including budgetary expenditures and financial documents.
• Provide high level administrative support to executives.
• May supervise staff or student employees and oversee processes.

Connaissances

Administrative practices

Office equipment

Data analysis

Budget monitoring

Formation

High School Diploma or GED

Outils

Concur

OBI

SalesForce

BobcatBuy

OneDrive

Microsoft Word

Excel

Outlook

TEAMS

Description du poste

Administrative Specialist

This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.

Posting Details

Applications will be accepted until midnight (Eastern Time Zone) on the ‘Posting End Date’ shown below.

Position Information Job Title Administrative Specialist Applications Accepted From Public: Open to the public , AFSCME 3200 University Wide Special Instructions to Applicants This position is being posted internally and to the public simultaneously in order to expedite the posting process. However, current Ohio University AFSCME 3200 employees will be considered first.

This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Job Description Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

• May supervise or oversee the work of Technical & Administrative Support staff and/or student employees.
• Resolves complex and unique problems that require an ability to interpret established policies and procedures.
• Oversees department unit administrative processes.
• Coordinates complex processes and initiatives such as grant proposals, contracts /or complex academic processes such as tenure case approvals, faculty searches, complicated course scheduling or sensitive graduate application processes.
• Plans and implements projects, special events, and/or programs that require a high level of coordination with multiple constituents and departments.
• Composes and edits internal and external correspondence and documents, including such things as manuscript submissions for scientific journals.
• Manages academic courses and textbook information. Plans and maintains website as well as other department publications.
• Prepares and monitors internal budget and other financial documents for a departmental work unit. Recommends purchases. Reviews and follows up on discrepancies in standard expenditures.

Minimum Qualifications Knowledge of administrative practices, policies, procedures, office equipment, and computer software typically obtained by a high school degree or GED or equivalent and a minimum of 3 years related experience.

An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

• Experience with systems utilized by Ohio University, including Concur, OBI , SalesForce, BobcatBuy, OneDrive, as well as Microsoft Word, Excel, Outlook and TEAMS
• Experience within a research active academic setting

Working Conditions/Physical Demands Department HCOM - Biomedical Sciences Pay Rate

The hourly rate starts at $16.84, with the potential of up to $21.48 per hour . The final offer will be commensurate with the candidate’s education and experience in relation to the minimum qualifications for the position.

Pay is accompanied by Ohio University’s generous benefits package, which includes:

• Free tuition for employees and dependents
• Comprehensive insurance coverage, including health, prescription, vision, dental, orthodontia, and life insurance
• An excellent retirement plan with up to a 14% employer contribution
• Wellness programs, on‑site wellness facilities, and a robust employee assistance program
• Paid parental leave, adoption reimbursement, and more
• Additional information is available at: https://www.ohio.edu/hr/benefits/

Total Compensation Estimator (For Full-Time Benefits Eligible Employees)

https://www.ohio.edu/hr/compensation/total-compensation-estimator

Our Total Compensation Estimator shows your offer package in dollars: salary plus university paid benefits including health coverage, retirement contributions, paid time off, tuition benefits, and more.

See details on what we offer in one place and compare different options for retirement and insurance.

Estimates are informational only; exact coverage is determined by eligibility policies and official plan documents.

Job Open Date 10/12/2026 Posting Close Date 11:59 p.m. on October 26, 2026.

Job Category Classified AFSCME 3200 Bargaining Unit appointment Months Planning Unit Heritage College of Osteopathic Medicine

Work Schedule Monday through Friday 8 a.m. to 5 p.m., with occasional after-hours, weekend, and travel as needed. Flexplace and flextime arrangements may be available for this position.

Campus Athens, Ohio

Expected hours worked per week 40 Expected duration of assignment Ongoing

Applicants may contact this person if they have questions about this position. Jordyn Boyer, [e-mail]

Ohio University is proud of its rich history and as part of our ongoing efforts to provide and support a transformative learning experience, we affirm our commitment to fostering a welcoming and respectful workforce and community. All qualified applicants are encouraged to apply and will receive consideration free from discrimination on the basis of age, ancestry, color, disability, ethnicity, gender, gender identity or expression, genetic information, military service or veteran status, national origin, pregnancy, race, religion, sex, sexual orientation, status as a parent or foster parent, or any other bases under the law. Ohio university is an equal access/equal opportunity employer.

Job Information Employment Type full-time regular Job Family/Subfamily Administrative Services-Generalist Career Track & Level TAS3 Pay Grade AF3200 |14|

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