Records Management & Information Governance Specialist

Global Business Transformation Solutions, LLC (GBTS); New York (NY); On-site; USD 19,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Records Specialist to support records and information management within client environments. You will handle creation, circulation, storage, retention, and digitization of records, ensuring policy compliance and secure access.

The role reports to the Records Leadership Team or Client Relations Manager and is non-exempt. Responsibilities include managing RMS files, overseeing circulation, and supporting archiving, digitization, and disposition tasks with accuracy

Qualifications

• Strong understanding of records management principles.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities in fast-paced environments.
• Strong verbal and written communication with a customer-service mindset.
• Experience working with records management systems and document management platforms.

Responsibilities

• Register, create, organize, and maintain physical and electronic files within Records Management Systems (RMS).
• Track the circulation and movement of records to and from authorized client personnel while maintaining accurate records activity logs.
• Prepare inactive records for offsite storage, archiving, digitization, or secure disposition in accordance with retention schedules and client requirements.
• Maintain accurate labeling, indexing, and metadata standards to ensure efficient retrieval and accessibility of records.
• Assist with file transfers, matter mobility projects, retention initiatives, and records disposition activities as directed.
• Coordinate records shipments, transfers, and deliveries while maintaining accurate chain-of-custody documentation.

Skills

Records management

Attention to detail

Communication skills

Confidentiality

Problem solving

Teamwork

Microsoft Office

Independent work

Tools

Microsoft Office

Records Management Systems (RMS)

Job description

Opensity Solutions is seeking a Records Specialist to support records and information management within client environments. You will handle creation, circulation, storage, retention, and digitization of records, ensuring policy compliance and secure access.

The role reports to the Records Leadership Team or Client Relations Manager and is non-exempt. Responsibilities include managing RMS files, overseeing circulation, and supporting archiving, digitization, and disposition tasks with accuracy