Records & Information Governance Specialist

Opensity solutions; Chicago (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking a Records Specialist to support records and information management within client environments. You will create, organize, and track physical and electronic files, ensuring retention and secure handling in accordance with policies.

The role emphasizes accurate labeling, indexing, and metadata, plus support for offsite storage, digitization, and transfers while maintaining meticulous records activity logs and compliance with privacy standards.

Qualifications

• Knowledge of records management principles and file lifecycle.
• Ability to manage confidential information with discretion.
• Experience with records management systems and document control.

Responsibilities

• Register, create, organize, and maintain physical and electronic files in RMS.
• Track movement of records and maintain activity logs.
• Prepare records for offsite storage, archiving, or disposition.
• Perform file culling, indexing, and metadata standards for retrieval.
• Assist with file transfers and matter mobility projects.
• Coordinate labeling and inventory for efficient access.
• Monitor access and ensure confidentiality and security.

Skills

Records management

File lifecycle

Attention to detail

Communication

Confidentiality

Multitasking

Microsoft Office

Education

High school diploma or GED

Tools

FileTrail

iManage Records Manager

Autonomy Records Manager

LegalKey

NetDocuments

OpenText DM

Job description

Opensity Solutions is seeking a Records Specialist to support records and information management within client environments. You will create, organize, and track physical and electronic files, ensuring retention and secure handling in accordance with policies.

The role emphasizes accurate labeling, indexing, and metadata, plus support for offsite storage, digitization, and transfers while maintaining meticulous records activity logs and compliance with privacy standards.