Legal Records & Information Governance Specialist

GBTS; Milwaukee (WI); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions seeks a detail-oriented Records professional to support records and information governance for an AmLaw 100 client in Milwaukee. You will manage physical records lifecycle, including creation, classification, circulation, and disposition per retention policies.

You will maintain RMS, coordinate transfers, support office moves, and ensure compliance with IG policies and security protocols while delivering accurate inventories and timely services.

Qualifications

• High school diploma or GED required; higher education preferred.
• 1–2 years Records/filing or imaging experience, law firm preferred.
• Strong MS Excel skills and familiarity with RMS platforms.

Responsibilities

• Communicate with attorneys and staff on records requests and policies.
• Maintain RMS by creating, indexing, tracking, and updating status.
• Coordinate circulation, retrieval, and return of records with custody.
• Support moves, consolidations, and office renovations for records.
• Classify and review records to aid retention, transfer, and digitization decisions.
• Manage sensitive assets per firm protocols and prepare files for offsite storage.
• Conduct inventory audits and reconcile RMS data; update records accordingly.
• Coordinate secure shredding and destruction logs.
• Assist IG policy compliance for transfers, inventories, and shipments.
• Perform quality checks on digitized document sets and ensure consistency.

Skills

Communication skills

Attention to detail

Multitasking

Teamwork

Education

High School Diploma or GED

Associate degree preferred

Bachelor's degree preferred

Tools

Excel

FileTrail RMS

iManage Records Manager

OpenText / FileSurf

LegalKey

NetDocuments

Job description

Opensity Solutions seeks a detail-oriented Records professional to support records and information governance for an AmLaw 100 client in Milwaukee. You will manage physical records lifecycle, including creation, classification, circulation, and disposition per retention policies.

You will maintain RMS, coordinate transfers, support office moves, and ensure compliance with IG policies and security protocols while delivering accurate inventories and timely services.