Records & Information Management Specialist

Global Business Transformation Solutions, LLC (GBTS); Chicago (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off

Job summary

Opensity Solutions is seeking a Records Specialist to support records management operations across client environments. You will handle creation, circulation, storage, tracking, retention, and digitization of records, ensuring policy compliance and secure handling of both physical and electronic records.

The role reports to the Records Leadership Team or Client Relations Manager and is non-exempt. Responsibilities include file lifecycle management, audits, and client-request support in a

Qualifications

• High school diploma or GED required; 1 year of records management, filing services, imaging/scanning, or related ops experience preferred.
• Familiarity with RMS systems like FileTrail, iManage, OpenText or equivalent is preferred.
• Proficiency in Microsoft Office Suite is required.

Responsibilities

• Register, create, organize, and maintain physical and electronic files within RMS.
• Track circulation and movement of records to authorized personnel with logs.
• Prepare inactive records for offsite storage, archiving, digitization, or disposition.
• Perform file transfers, retention initiatives, and disposition activities.
• Maintain labeling, indexing, and metadata standards for efficient retrieval.
• Support audits, documentation, and client-related record requests.

Skills

Records management

File lifecycle

Attention to detail

Communication

Confidentiality

MS Office

Education

High school diploma or GED

Tools

FileTrail

iManage Records Manager

Autonomy Records Manager

OpenText DM

NetDocuments

LegalKey

Job description

Opensity Solutions is seeking a Records Specialist to support records management operations across client environments. You will handle creation, circulation, storage, tracking, retention, and digitization of records, ensuring policy compliance and secure handling of both physical and electronic records.

The role reports to the Records Leadership Team or Client Relations Manager and is non-exempt. Responsibilities include file lifecycle management, audits, and client-request support in a