Records Management & Compliance Specialist

Opensity Solutions; Baltimore, Northern (MD, KY); Hybrid; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions in Baltimore, MD is seeking a detail-oriented Records Specialist to support records management in a professional office setting. You will maintain accurate records systems, ensure retention policy compliance, and assist teams with timely retrieval and organization.

The role focuses on safeguarding confidential information, effective classification, and ongoing quality control while working with a collaborative team. This position is on-site in Baltimore.

Qualifications

• Previous experience in records management preferred
• Strong organizational and document management skills
• High level of attention to detail and accuracy
• Ability to manage confidential information with professionalism
• Strong communication and teamwork skills
• Ability to lift or move 40 lbs. or greater
• Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
• Ability to walk, bend, kneel, stand or sit for an extended period of time

Responsibilities

• Records Management Oversight: Support the implementation and maintenance of records management policies and procedures to ensure consistent practices across the organization. Monitor records management systems to ensure accuracy, functionality, and continuous improvement.
• Records Classification & Indexing: Maintain a structured classification and indexing system to ensure records are organized and easily accessible. Apply standardized procedures to categorize records accurately and consistently.
• Records Storage & Retrieval: Manage both physical and digital records storage, ensuring organization, security, and accessibility. Safeguard sensitive and confidential records by following established security protocols.
• Compliance & Regulatory Standards: Ensure adherence to data protection, privacy, and records retention policies. Follow established records retention and disposal schedules to maintain compliance with regulatory requirements.
• Quality Control & Auditing: Conduct regular reviews and audits of records to ensure accuracy, completeness, and compliance.
• Training & Development: Participate in ongoing training programs, including the use of internal learning platforms, to stay current on records management procedures and tools.

Skills

Organizational skills

Attention to detail

Confidentiality

Teamwork

Lifting 40 lbs

Lifting 75 lbs

Physical stamina

Job description

Opensity Solutions in Baltimore, MD is seeking a detail-oriented Records Specialist to support records management in a professional office setting. You will maintain accurate records systems, ensure retention policy compliance, and assist teams with timely retrieval and organization.

The role focuses on safeguarding confidential information, effective classification, and ongoing quality control while working with a collaborative team. This position is on-site in Baltimore.