Remote Legal Records Specialist – Information Governance

Innovative Development, LLC; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 66,000; Full time

Benefits offered by this job

PTO

Medical, Dental, and Vision

Health Savings Account

Teledoc

EAP

401(k) match

Leadership development

Volunteer opportunities

Job summary

Innovative Development, LLC seeks a Legal Records Specialist to manage paper and electronic records, support information mobility, and enforce proper retention in line with Firm policies. The role reports to the Regional Manager, Records and requires meticulous attention to detail and collaboration across teams.

The incumbent will use the Records Management System (RMS) to enter, index and update content, run reports, and ensure compliance.

Qualifications

• 1–2 years records or information management experience preferred.
• Bachelor's degree or related coursework preferred but not required.
• Experience with records management software such as iManage, FileTrail or LegalKEY preferred.
• Knowledge of document management systems and standard software solutions for information storage.
• Substantial familiarity with Microsoft Office; general IT knowledge a plus.

Responsibilities

• Perform records operations and assist with administration of electronic and paper records.
• Report to Regional Manager, Records; manage RMS to enter, index and update content.
• Handle information mobility (file transfers), information barriers and legal holds.
• Ensure retention of client records per Firm policies and procedures; uphold quality and teamwork.

Skills

Records management

Microsoft Office

IT knowledge

Education

Bachelor's degree or coursework in Business Management / Information Science

Tools

iManage Records Manager (IRM)

FileTrail

LegalKEY

Job description

Innovative Development, LLC seeks a Legal Records Specialist to manage paper and electronic records, support information mobility, and enforce proper retention in line with Firm policies. The role reports to the Regional Manager, Records and requires meticulous attention to detail and collaboration across teams.

The incumbent will use the Records Management System (RMS) to enter, index and update content, run reports, and ensure compliance.