Records & File Organization Specialist

Fox Rothschild; Warrington Township (Bucks County); On-site; USD 36,000 - 48,000; Full time

Job summary

Fox Rothschild LLP, located in Warrington Township, PA, seeks a Records Clerk to manage firm records, process files for central filing and off-site storage, and assemble files in chronological order. The role supports the records room and assists in retrieving documents.

The candidate should have a high school diploma, 1–2 years of law firm experience, and be able to lift 20–50 pound boxes. Proficiency in MS Office and document editing is required.

Qualifications

• High school diploma or equivalent required.
• 1–2 years in a law firm preferred.
• Ability to lift file boxes weighing 20–50 pounds.
• MS Office and document editing skills required.

Responsibilities

• Maintains and secures records per firm policies.
• Processes files for central filing and off-site storage.
• Assembles files in chronological order and keeps file room orderly.
• Researches location of folders/documents for management.
• Assists in converting incoming files to the firm records system.
• Manages inventory of off-site files and coordinates transfers.
• Handles file retrieval requests via RIM app, phone, or email.
• Maintains records equipment and supplies; informs IMC of needs.
• Assists with future records initiatives (software/process changes).
• Back-up front desk duties and other duties as assigned.

Skills

Lifting assistance

Office clerical

MS Office

Document editing

RIM/IGovern/ICE familiarity

Communication

Education

High school diploma or equivalent

Tools

Excel

photocopying, faxing, scanning

Job description

Fox Rothschild LLP, located in Warrington Township, PA, seeks a Records Clerk to manage firm records, process files for central filing and off-site storage, and assemble files in chronological order. The role supports the records room and assists in retrieving documents.

The candidate should have a high school diploma, 1–2 years of law firm experience, and be able to lift 20–50 pound boxes. Proficiency in MS Office and document editing is required.