Office Services & Facilities Assistant

Fox-Rothschild-LL; Exton (PA); On-site; USD 34,000 - 52,000; Full time

Job summary

Fox Rothschild LLP is seeking an Office Services Assistant to provide essential clerical and office support in a law firm setting. The role includes mailroom operations, copying, scanning, conference room setup, and supplies management.

The ideal candidate has 1–3 years in office support, strong customer service, and the ability to lift up to 50 lbs; familiarity with Microsoft Outlook and general office equipment is preferred. This is an on-site role in Exton, PA.

Qualifications

• High School diploma or equivalent required.
• 1-3 years in office support or administrative role; law firm experience preferred.
• Strong customer service and ability to maintain client relationships.
• Able to lift up to 50 lbs and handle physical tasks.

Responsibilities

• Provide mailroom services, including sorting, distributing, collecting and metering mail.
• Produce copying/printing, faxing and scanning per request; arrange outside copying services.
• Set up and clean conference rooms; stock supplies and assist with catering.
• Prepare offices for new hires and stock with supplies.
• Coordinate service calls for mail/copy room equipment and restock supplies.
• Maintain organization of shared spaces and general cleanliness.

Skills

Customer service

Attention to detail

Time management

Confidentiality

Microsoft Outlook

Education

High School diploma or equivalent

Tools

Copiers

Scanners

Fax machines

Office equipment

Job description

Fox Rothschild LLP is seeking an Office Services Assistant to provide essential clerical and office support in a law firm setting. The role includes mailroom operations, copying, scanning, conference room setup, and supplies management.

The ideal candidate has 1–3 years in office support, strong customer service, and the ability to lift up to 50 lbs; familiarity with Microsoft Outlook and general office equipment is preferred. This is an on-site role in Exton, PA.