Office Services & Reception Coordinator

Fox-Rothschild-LL; Pittsburgh (Allegheny County); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

On-site work

Job summary

Fox Rothschild LLP is seeking an Office Services Assistant to provide high quality office services in a busy law firm environment. Responsibilities include mail and package handling, copying, faxing, scanning, and scheduling courier services.

The role also covers conference room setup, stocking supplies, and assisting with catering. You will greet clients, answer calls, and support Records and Information Management activities with strict confidentiality.

Qualifications

• Requires strong customer service skills and ability to maintain positive relationships with clients, attorneys and staff.
• Ability to perform tasks with high accuracy and prioritize workload.
• Ability to lift up to 50 lbs of office equipment and supplies.

Responsibilities

• Provide mailroom services including sorting, distributing, collecting and metering mail and parcels.
• Produce copies, print, fax, and scan as requested; arrange outside copy services as needed.
• Set up and clean conference rooms; ensure supplies are stocked and ready for use; assist with catering setup.

Skills

Customer service

Attention to detail

Confidentiality

Time management

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Copiers & scanners

Job description

Fox Rothschild LLP is seeking an Office Services Assistant to provide high quality office services in a busy law firm environment. Responsibilities include mail and package handling, copying, faxing, scanning, and scheduling courier services.

The role also covers conference room setup, stocking supplies, and assisting with catering. You will greet clients, answer calls, and support Records and Information Management activities with strict confidentiality.