Office Services & Reception Specialist

Fox Rothschild LLP; Pittsburgh (Allegheny County); On-site; USD 38,000 - 46,000; Full time

Job summary

Fox Rothschild LLP is seeking an Office Services Assistant to provide high quality support in a professional law firm environment. You will handle mail, copying, scanning, and conference room setups to ensure meetings run smoothly.

The role requires 1–3 years in office support, a high school diploma, ability to lift up to 50 lbs, and strong customer service. You will also assist reception and Records, maintaining confidentiality and using Outlook.

Qualifications

• High School diploma or equivalent required.
• 1–3 years in an office support or administrative role; prior law firm experience preferred.
• Ability to lift up to 50 lbs and operate office equipment safely.
• Strong customer service skills and discretion for confidential information.
• Proficient with Microsoft Outlook and basic office technology.

Responsibilities

• Sort, meter and distribute mail and parcels; schedule couriers.
• Set up conference rooms and ensure stocks; assist catering needs.
• Assist Records Department with indexing and file transfers via RIM.
• Support reception: greet clients, answer calls, schedule rooms.

Skills

Customer service

Attention to detail

Time management

Confidentiality

Effective communication

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Copiers/Scanners/Fax machines

RIM (Records and Information Mgmt.)

Job description

Fox Rothschild LLP is seeking an Office Services Assistant to provide high quality support in a professional law firm environment. You will handle mail, copying, scanning, and conference room setups to ensure meetings run smoothly.

The role requires 1–3 years in office support, a high school diploma, ability to lift up to 50 lbs, and strong customer service. You will also assist reception and Records, maintaining confidentiality and using Outlook.