Records Clerk

Fox Rothschild; Warrington Township (Bucks County); On-site; USD 36,000 - 48,000; Full time

Job summary

Fox Rothschild LLP, located in Warrington Township, PA, seeks a Records Clerk to manage firm records, process files for central filing and off-site storage, and assemble files in chronological order. The role supports the records room and assists in retrieving documents.

The candidate should have a high school diploma, 1–2 years of law firm experience, and be able to lift 20–50 pound boxes. Proficiency in MS Office and document editing is required.

Qualifications

• High school diploma or equivalent required.
• 1–2 years in a law firm preferred.
• Ability to lift file boxes weighing 20–50 pounds.
• MS Office and document editing skills required.

Responsibilities

• Maintains and secures records per firm policies.
• Processes files for central filing and off-site storage.
• Assembles files in chronological order and keeps file room orderly.
• Researches location of folders/documents for management.
• Assists in converting incoming files to the firm records system.
• Manages inventory of off-site files and coordinates transfers.
• Handles file retrieval requests via RIM app, phone, or email.
• Maintains records equipment and supplies; informs IMC of needs.
• Assists with future records initiatives (software/process changes).
• Back-up front desk duties and other duties as assigned.

Skills

Lifting assistance

Office clerical

MS Office

Document editing

RIM/IGovern/ICE familiarity

Communication

Education

High school diploma or equivalent

Tools

Excel

photocopying, faxing, scanning

Job description

Essential Functions

• Maintains and secures records in accordance with established Firm policies and procedures.


• Receives and processes files for central filing and off-site storage.


• Assembles files in chronological order and maintains a neat and orderly file room.


• Researches the location of folders and documents upon the request of designated office management.


• Assists in the conversion of incoming lateral client/matter files into the Firm wide records management system.


• Manages the inventory of files in off‑site storage and facilitates all transfers by indexing and overseeing the pickup of boxes.


• Handles file retrieval requests via RIM application, phone or e‑mail for central file room and off‑site storage.


• Maintains records equipment, materials and supplies and informs the IMC department of any supply needs or equipment repairs.


• Regularly works with standard file boxes weighing up to 40 pounds.


• Assists in the implementation of future records initiatives including software and process changes.

Additional Functions

• May assist as a back‑up in front desk, greeting clients, answering in‑coming calls, etc.


• Other duties and projects, as assigned.

Education

• High school diploma or equivalent required.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES)

• High school diploma or equivalent required.

Experience

• 1-2 years of prior experience in a law firm preferred.

Knowledge, Skills, & Abilities

• Ability to handle lifting of file boxes weighing up to 40 pounds.


• Prior office clerical experience with photocopying, faxing and scanning.


• Ability to write, read and edit documents.


• Microsoft Office, specifically Microsoft Excel, any RIM software applications, IGovern, iManage, ICE, Iron Mountain etc., is also helpful.


• Professional appearance and team player.


• Strong communication skills.

Work Environment & Physical Demands

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Requirements

Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.

Disclaimer

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full‑time basis now and in the future.

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at‑will. Employees must be able to satisfactorily perform all the essential functions of the position with or without reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

The Firm provides equal employment opportunity to all employees and applicants for employment without regard to a person’s race, color, religion, sex, gender, pregnancy, childbirth, breastfeeding or related medical conditions, gender identity or expression, sexual orientation, age, ancestry, national origin, marital status, military or veteran’s status, medical condition, disability, individual genetic information, protected leave or any other factor protected under federal or state applicable laws.