Office Services & Facilities Coordinator

Fox Rothschild LLP; Fort Lauderdale (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Fox Rothschild LLP is seeking an Office Services Coordinator to provide high-quality office services support, maintain confidentiality, and ensure accuracy in all tasks. The role involves mail operations, conference setup, front desk support, and coordination with the Information Services team in a fast-paced law firm environment.

The ideal candidate will have a high school diploma, strong communication skills, and the ability to multitask and lift up to 50 pounds.

Qualifications

• High School Diploma or equivalent required.
• Prior law firm or professional services firm related experience preferred but not required.
• Spanish language proficiency preferred.
• Strong communication and customer service orientation.
• Routinely able to lift up to 50 pounds of office equipment and parcels.
• Knowledge and experience using office equipment (copiers, scanners, fax machines).
• Must be extremely customer service oriented and proficient with MS Office.

Responsibilities

• Oversees mailroom services, including sorting, distributing, collecting, and metering of mail and parcels.
• Train new employees on processes and procedures of the office services department.
• Produce accurate copying/printing, faxing, and scanning per instructions and Firm policies.
• Maintain copy rooms and stock supplies; deliver paper; maintain copier area.
• Set up and clean conference rooms; stock supplies; assist with catering for meetings.
• Assist Information Services with on-site support, including video and audio-conferencing equipment installation.
• Maintain inventory of supplies; organize kitchen supplies.
• Keep shared spaces clean and organized; perform incidental cleaning.
• Provide front desk back-up coverage and greet visitors; offer information to clients.

Skills

Spanish (preferred)

Communication skills

Customer service

MS Office

Organizational skills

Attention to detail

Multitasking

Time management

Education

High School Diploma or equivalent

Tools

Copiers

Scanners

Fax machines

MS Office

Job description

Fox Rothschild LLP is seeking an Office Services Coordinator to provide high-quality office services support, maintain confidentiality, and ensure accuracy in all tasks. The role involves mail operations, conference setup, front desk support, and coordination with the Information Services team in a fast-paced law firm environment.

The ideal candidate will have a high school diploma, strong communication skills, and the ability to multitask and lift up to 50 pounds.