Records & Digital Archiving Specialist

SPS; Bellevue (WA); On-site; USD 30,000 - 31,000; Full time

Benefits offered by this job

Career Growth

Learning & Development

Paid Time Off

Bonuses

Comprehensive Benefits

Job summary

SPS is seeking a Records Associate to support daily management, organization, storage, processing, and retrieval of client documents and records. This role ensures physical and electronic records are maintained securely and accessible per client procedures.

You will scan and digitize documents, organize files, index records, and process incoming/outgoing materials while delivering professional service and maintaining confidentiality across tasks.

Qualifications

• High school diploma or equivalent is required.
• 1–2 years of relevant work experience preferred.
• Experience with electronic records management or scanning is a plus.
• Proficiency with Microsoft Office and ability to learn client-specific software.

Responsibilities

• Provide exceptional customer service to client employees and visitors.
• Organize, maintain, and manage physical and electronic records and files.
• Receive, sort, scan, index, and digitize documents for electronic storage.
• Maintain storage systems including filing, archiving, labeling, and tracking.
• Process document requests and retrieve, distribute, and return records.
• Ensure accurate data entry into records management systems.
• Support inventories, audits, and retention scheduling.
• Protect confidentiality and handle sensitive information.
• Coordinate document storage, transfer, and retrieval with proper tracking.
• Assist with training backup personnel and sharing procedures.

Skills

Customer service

Organizational skills

Confidentiality

Written and verbal communication

Independent work

Time management

Problem-solving

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office

Electronic records systems

Job description

SPS is seeking a Records Associate to support daily management, organization, storage, processing, and retrieval of client documents and records. This role ensures physical and electronic records are maintained securely and accessible per client procedures.

You will scan and digitize documents, organize files, index records, and process incoming/outgoing materials while delivering professional service and maintaining confidentiality across tasks.