Legal Records & Filing Specialist

SPS North America; New York (NY); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Paid Time Off

Bonuses

Medical, Dental, Vision

Job summary

SPS North America is seeking a Legal Records Associate in New York, NY to organize, maintain, and retrieve legal files supporting attorneys and staff. The role ensures records are accurate, secure, and accessible, with emphasis on discretion and efficient filing.

You will handle scanning, indexing, and uploading documents, maintain secure file rooms, and assist with office support tasks. Strong attention to detail and multitasking are essential.

Qualifications

• High school diploma or equivalent required; college degree preferred
• Previous legal records, law firm, records management, or document services experience preferred
• Strong organization and attention to detail
• Experience with scanning, electronic databases, and data entry
• Strong communication and customer service skills
• Ability to multitask, prioritize, and work independently

Responsibilities

• Open, index, organize, scan, and maintain legal case files and records
• Upload documents to electronic records systems and ensure accurate filing
• Maintain secure and organized file rooms and storage areas
• Locate and retrieve records for attorneys and staff
• Prepare files for closing, off-site storage, and secure disposal
• Assist with trial binders, exhibits, and external records requests
• Handle confidential and sensitive documents with discretion
• Support scanning, filing, and document-related projects
• Provide mailroom or other office services support as needed
• Follow established records management and retention procedures

Skills

Records management

Data entry

Organization

Communication

Multitasking

Independence

Education

High school diploma or equivalent

College degree preferred

Tools

Document management systems

Scanning equipment

Job description

SPS North America is seeking a Legal Records Associate in New York, NY to organize, maintain, and retrieve legal files supporting attorneys and staff. The role ensures records are accurate, secure, and accessible, with emphasis on discretion and efficient filing.

You will handle scanning, indexing, and uploading documents, maintain secure file rooms, and assist with office support tasks. Strong attention to detail and multitasking are essential.