Legal Records Specialist

spsnorthamerica; New York (NY); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Career growth

Learning & development

Employee referral bonuses

Paid time off

Medical coverage

Dental coverage

Vision coverage

401k with matching

Commuter benefits

Job summary

SPS North America is seeking a detail-oriented Legal Records Associate to organize, maintain, and retrieve legal files. You will support attorneys and staff by ensuring records are accurate, secure, and easily accessible.

Responsibilities include filing, scanning, and managing electronic records while upholding confidentiality. This full-time role runs Monday through Friday with campus- and office-based filing support as needed.

Qualifications

• High school diploma or equivalent required; college degree preferred.
• Experience in legal records, law firm, records management, or document services is preferred.
• Strong organization and attention to detail.
• Experience with scanning, electronic databases, and data entry.
• Strong communication and customer service skills.
• Ability to multitask, prioritize, and work independently.

Responsibilities

• Open, index, organize, scan, and maintain legal case files and records.
• Upload documents to electronic records systems and ensure accurate filing.
• Maintain secure and organized file rooms and storage areas.
• Locate and retrieve records for attorneys and staff.
• Prepare files for closing, off-site storage, and secure disposal.
• Assist with trial binders, exhibits, and external records requests.
• Handle confidential and sensitive documents with discretion.
• Support scanning, filing, and document-related projects.
• Provide mailroom or other office services support as needed.
• Follow established records management and retention procedures.

Skills

Attention to detail

Data entry

Customer service

Multitasking

Education

High school diploma or equivalent; college degree preferred

Job description

SPS North America is seeking a detail-oriented Legal Records Associate to organize, maintain, and retrieve legal files. You will support attorneys and staff by ensuring records are accurate, secure, and easily accessible.

Responsibilities include filing, scanning, and managing electronic records while upholding confidentiality. This full-time role runs Monday through Friday with campus- and office-based filing support as needed.