Legal Records Specialist I

Aequor; Fort Worth (TX); Vor Ort; USD 40.000 - 52.000; Vollzeit

Zusammenfassung

Aequor in Fort Worth, TX is seeking a Legal Records Specialist I to convert physical records into electronic form, manage indexing, and ensure accuracy across the document lifecycle.

You will operate high-volume scanners, apply retention policies, and collaborate with other teams to keep records accessible and secure.

Candidates typically have 3–5 years of experience and a high school diploma, with strong attention to detail and organizational skills being essential.

Qualifikationen

• 3–5 years of experience in records management or scanning operations.
• High School Diploma required.
• Ability to manage multiple priorities and meet deadlines.
• Experience with metadata tagging and document classification is a plus.

Aufgaben

• Receive and track incoming records for digitization.
• Prepare documents for scanning and ensure completeness.
• Operate high-volume scanners and imaging equipment.
• Index and classify records using metadata schemes.
• Perform quality checks on images for accuracy.
• Upload records into electronic management systems and track status.
• Maintain chain-of-custody and data security.
• Generate reports on scanning volumes and backlog.
• Collaborate with teams to ensure proper archival practices.

Kenntnisse

Attention to detail

Records management

Organizational skills

Microsoft Office

Document management

Time management

Communication skills

Independent work

Ausbildung

High School Diploma

Jobbeschreibung

Description: Years of Experience: 3-5

Education: High School Diploma

Schedule: Monday - Friday 7AM-4PM CST

Top 3 must haves:

• Attention to detail
• Records Management
• Organizational skills

The Legal Records Specialist I is responsible for managing the conversion of physical records into electronic records throughout the document lifecycle. This role ensures records are accurately prepared, scanned, indexed, quality checked, tracked, archived, and maintained within approved records management and archiving systems. The position supports compliance, record accessibility, retention requirements, and data integrity across the organization.

Key Responsibilities

• Receive, inventory, and track incoming paper records for digitization.
• Prepare documents for scanning, including sorting, organizing, removing bindings, repairing damaged pages, and ensuring document completeness.
• Operate high-volume scanners and digital imaging equipment.
• Convert paper records into electronic formats according to established procedures and quality standards.
• Index and classify records using approved metadata and document classification schemes.
• Perform quality control reviews to verify image clarity, completeness, accuracy, and proper indexing.
• Upload and maintain records within electronic document management and archiving systems.
• Track document status throughout the digitization and archival process.
• Maintain chain-of-custody and security controls for sensitive and confidential records.
• Support records retrieval requests and ensure archived records remain accessible when needed.
• Apply retention schedules and disposition requirements in accordance with company policies.
• Generate reports and metrics related to scanning volumes, backlog status, and archive activities.
• Identify opportunities to improve document handling, scanning efficiency, and records management processes.
• Collaborate with business functions to ensure records are transferred, archived, and managed appropriately throughout their lifecycle.

Required Skills & Qualifications

• Strong attention to detail and commitment to data accuracy.
• Knowledge of records management principles and document lifecycle management.
• Experience with digital imaging, high-volume scanning equipment, and document management systems.
• Strong organizational and time-management skills.
• Proficiency with Microsoft Office applications and electronic filing systems.
• Ability to handle confidential and regulated records appropriately.
• Effective written and verbal communication skills.
• Ability to work independently and manage multiple priorities.