Records Specialist — Organization, Digitization & Compliance

Opensity solutions; Newark (NJ); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions seeks a Records Associate to manage and organize physical and digital records, ensuring proper storage, classification, and retrieval. You will enter data in RMS, support audits, and help implement records policies to safeguard sensitive information.

Reporting to the Lead Records Associate or Client Relations Manager, you will collaborate with teams to fulfill requests and maintain efficient records operations while adhering to privacy and compliance standards.

Qualifications

• High School Diploma or GED required.
• 1 year file, records, imaging/scanning experience required.
• Strong verbal and written communication skills.
• Detail oriented with accuracy and organization.
• Ability to lift 40 lbs and perform physical tasks as needed.

Responsibilities

• Register new files and track circulation in the RMS database.
• Prepare inactive files for offsite storage or digitization.
• Conduct regular inventory of files at client facilities or storage vendors.
• Assist with retention and file transfer activities and prepare indexes.
• Support clean-up activities: triage, categorization, storage or disposition of content.
• Prepare reports on Records Department activity and track charges and logs.

Job description

Opensity Solutions seeks a Records Associate to manage and organize physical and digital records, ensuring proper storage, classification, and retrieval. You will enter data in RMS, support audits, and help implement records policies to safeguard sensitive information.

Reporting to the Lead Records Associate or Client Relations Manager, you will collaborate with teams to fulfill requests and maintain efficient records operations while adhering to privacy and compliance standards.