Records & Data Specialist: Scanning, Indexing & QA

State of Colorado; Colorado Springs (CO); On-site; USD 41,000 - 56,000; Full time

Benefits offered by this job

PERA retirement plan

Medical and dental plans

Paid holidays

Tuition reimbursement

Wellness program

Job summary

The Colorado Department of Corrections seeks a Data Specialist to maintain electronic inmate records using standard software to scan, process, index, review, save, store and retrieve documentation in compliance with information protection rules.

The role requires organizing data, ensuring accuracy, training others on system use, and supporting quality control while handling occasional lifting of boxes in a secure environment. This is a term-limited position open to Colorado residents.

Qualifications

• Three (3) years of experience applying program rules and procedures for entry, retrieval, review, revision, and manipulation of data in computerized information databases.
• A combination of related education and/or relevant experience may substitute for the general work experience; attach unofficial transcripts if using education to meet minimum qualifications.

Responsibilities

• Creates, merge, prepare, purge, scan, process, review, save, store, index and retrieve inmate files.
• Gather information for reports and files using appropriate research, resources and databases.
• Troubleshoot and report problems with processing transactions to the unit supervisor.
• Explain/train system rules and procedures to others.
• Ensure quality assurance and quality control to verify documents into the appropriate indexes, and add any necessary documents to a section/index of a file.
• Lift /move 40lbs. occasionally and 10lbs. regularly of legal boxes/files.

Skills

Data management

Organization skills

Attention to detail

Written communication

Oral communication

Multitasking

Interpersonal skills

Professional etiquette

Stress resilience

English language

Plain language writing

Tools

Microsoft Office Suite

Job description

The Colorado Department of Corrections seeks a Data Specialist to maintain electronic inmate records using standard software to scan, process, index, review, save, store and retrieve documentation in compliance with information protection rules.

The role requires organizing data, ensuring accuracy, training others on system use, and supporting quality control while handling occasional lifting of boxes in a secure environment. This is a term-limited position open to Colorado residents.