Detention Records Specialist

Frederick County Local Government; Winchester (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

The Northwestern Regional Adult Detention Center seeks a Records Clerk to maintain inmate records, manage court documentation, and ensure data integrity in a fast-paced environment. You will review, file, and update court-related materials, coordinate with courts and law enforcement, and support sentencing timelines.

Responsibilities include processing bond hearings, preparing court lists, scanning and shredding files, and maintaining VCIN/NCIC access.

Qualifications

• High school diploma or GED is required.
• 1 year of clerical and/or basic accounting experience with various computer systems.
• Ability to organize, prioritize, and manage multiple assignments with accuracy.
• Ability to interpret written/electronic information and use computers and software.
• VCIN/NCIC certification is necessary.

Responsibilities

• Review and maintain court-related inmate documentation (commitment orders, court summaries, bonds, charges, and release documents).
• Send individuals to court for bond hearings daily.
• Prepare and maintain a caseload of inmate files and update computer information (bond changes, future court dates, sentences).
• Prepare court lists, scan inmate files, and coordinate with courts, probation, and law enforcement.
• Prepare weekend confinement schedules and contracts; know LIDS and OMS codes.
• Compute local sentence times and submit incarceration credits to the Department of Corrections.
• Handle telephone calls and process releases/transfers to other jurisdictions; maintain VCIN/NCIC certification.
• Testify in court when subpoenaed and work with State Police on sex offender registration.

Skills

Organizational skills

Multitasking

Attention to detail

Written communication

Education

High school diploma or GED

Tools

LIDS Inmate Data System

Offender Management System

VCIN/NCIC

Job description

The Northwestern Regional Adult Detention Center seeks a Records Clerk to maintain inmate records, manage court documentation, and ensure data integrity in a fast-paced environment. You will review, file, and update court-related materials, coordinate with courts and law enforcement, and support sentencing timelines.

Responsibilities include processing bond hearings, preparing court lists, scanning and shredding files, and maintaining VCIN/NCIC access.