Records Specialist 1 - SCI Mahanoy

Commonwealth of Pennsylvania; Pennsylvania; On-site; USD 42,000 - 52,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks a Records Specialist 1 for the State Correctional Institution (SCI) at Mahanoy to manage inmate records and secure documentation. The role emphasizes accuracy and timely information for staff and partner agencies.

You will perform duties including intake processing, identity verification, and transport coordination, within a 37.5-hour week schedule (8:00 AM–4:00 PM, Mon–Fri) with no telework option. PA residency and CJIS compliance are required.

Qualifications

• Two years of clerical or correctional custodial experience; or an equivalent combination of experience and training.
• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement and be able to perform essential job functions.

Responsibilities

• Record Maintenance: Collect information from multiple sources and verify accuracy by reviewing court orders and system data.
• Information Updates: Enter sentence changes and ensure required details are provided to staff, inmates, and partner agencies.
• Intake Processing: Interview, photograph, and fingerprint inmates while explaining relevant procedures.
• Identity Verification: Process photographs and fingerprints to confirm identification and support offender registration.
• Transport Coordination: Arrange inmate movements for court or release and confirm authorization before transferring custody.
• General Support: Assist with additional assigned tasks that help maintain reliable records and institutional operations.

Skills

Strong organizational skills

Attention to detail

Job description

If you are motivated to use your strong organizational skills to manage sensitive information, consider becoming a Records Specialist 1 with the Department of Corrections. This position at the State Correctional Institution (SCI) at Mahanoy places you in a vital role that supports accurate inmate records and secure documentation practices. Your attention to detail will help maintain reliable information for staff, partnering agencies, and inmates. This role allows you to develop professionally while making meaningful contributions each day.

This position supports accurate inmate recordkeeping and helps maintain timely and reliable information for staff and partner agencies. The role involves reviewing, updating, and verifying documentation related to inmate status throughout confinement. As a Records Specialist 1, you will perform the following duties:

• Record Maintenance:Collect information from multiple sources and verify accuracy by reviewing court orders and system data
• Information Updates:Enter sentence changes and ensure required details are provided to staff, inmates, and partner agencies
• Intake Processing:Interview, photograph, and fingerprint inmates while explaining relevant procedures
• Identity Verification:Process photographs and fingerprints to confirm identification and support offender registration
• Transport Coordination:Arrange inmate movements for court or release and confirm authorization before transferring custody
• General Support:Assist with additional assigned tasks that help maintain reliable records and institutional operations

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Minimum Experience and Training Requirements:

• Two years of clerical or correctional custodial experience; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.