CDOC - Data Specialist Scanner (Colorado Springs) - Term Limited.

State of Colorado; Colorado Springs (CO); On-site; USD 41,000 - 56,000; Full time

Benefits offered by this job

PERA retirement plan

Medical and dental plans

Paid holidays

Tuition reimbursement

Wellness program

Job summary

The Colorado Department of Corrections seeks a Data Specialist to maintain electronic inmate records using standard software to scan, process, index, review, save, store and retrieve documentation in compliance with information protection rules.

The role requires organizing data, ensuring accuracy, training others on system use, and supporting quality control while handling occasional lifting of boxes in a secure environment. This is a term-limited position open to Colorado residents.

Qualifications

• Three (3) years of experience applying program rules and procedures for entry, retrieval, review, revision, and manipulation of data in computerized information databases.
• A combination of related education and/or relevant experience may substitute for the general work experience; attach unofficial transcripts if using education to meet minimum qualifications.

Responsibilities

• Creates, merge, prepare, purge, scan, process, review, save, store, index and retrieve inmate files.
• Gather information for reports and files using appropriate research, resources and databases.
• Troubleshoot and report problems with processing transactions to the unit supervisor.
• Explain/train system rules and procedures to others.
• Ensure quality assurance and quality control to verify documents into the appropriate indexes, and add any necessary documents to a section/index of a file.
• Lift /move 40lbs. occasionally and 10lbs. regularly of legal boxes/files.

Skills

Data management

Organization skills

Attention to detail

Written communication

Oral communication

Multitasking

Interpersonal skills

Professional etiquette

Stress resilience

English language

Plain language writing

Tools

Microsoft Office Suite

Job description

Department Information

The selected individual will be required to sign a waiver of retention rights which infers no rights to retain a state‑classified position beyond the assignment.

This position is eligible for full benefits**

This position is only open to Colorado state residents.

This position is located at the Colorado Springs Office. The eligibility list established from this job announcement may be used to fill future Data Specialist vacancies in Colorado Springs.

If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

**This is a term‑limited position. Employment is anticipated to last through 04/30/2029 contingent upon funding.

Benefits

• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans. Member Contribution Rates . Correctional Officers I-IV qualify as "Safety Officers" and are eligible for increased PERA benefits;
• Medical and dental health plans;
• Short and long term disability coverage;
• Paid life insurance;
• 11 paid holidays per year plus vacation and sick leave;
• Wellness program, tuition reimbursement, training opportunities and more;
• Visit State of Colorado Employee Benefits. for more information;
• This position is compensated on a bi‑weekly pay cycle.

Description Of Job

Position maintains electronic records for the Colorado Department of Corrections (CDOC) by utilizing the technical software package to scan, process, index, review, save, store, ensure quality control, research, and retrieve documentation in compliance with the standards and rules established for the protection of information. Utilize standard practices for identifying, sorting, and preparing the documents in order to effectively complete the scanning process.

Primary Duties

• Creates, merge, prepare, purge, scan, process, review, save, store, index and retrieve inmate files.
• Gather information for reports and files using appropriate research, resources and databases.
• Troubleshoot and report problems with processing transactions to the unit supervisor.
• Explain/train system rules and procedures to others.
• Ensure quality assurance and quality control to verify documents into the appropriate indexes, and add any necessary documents to a section/index of a file.
• Lift /move 40lbs. occasionally and 10lbs. regularly of legal boxes/files.

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

G2D4XX Data Specialist

Minimum Qualifications

Experience Only:

Three (3) years of experience applying program rules and procedures for entry, retrieval, review, revision, and manipulation of data in computerized information databases. (Experience must be described in detail on the work experience portion of your application to receive credit. Any work experience less than full time will be prorated.

Substitutions

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years may substitute for the general work experience on a year-for-year basis. If you are using education to meet the minimum qualifications, you must attach a copy of your unofficial college transcript to this application that include your name, name of the institution, degree, and date conferred (in pdf or jpg format).

Required Competencies

• Efficient management/input of data and tracking;
• Impeccable organizational, planning and prioritizing skills;
• Precise attention to details;
• Strong written and oral communication skills;
• Keen ability to multi-task and demonstrate flexibility;
• Excellent interpersonal skills;
• Business professional etiquette and demeanor;
• Self-control, a strong sense of ability to work in stressful, potentially violent situations;
• Ability to remain alert, emotionally stable, and mentally resilient under pressure and observant throughout their shift;
• Tolerance to stress, confinement, and high‑stakes interaction;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Ability to create accessible documents and technical content that follows plain; language guidelines with accessibility in mind.

Preferred Qualifications:

• Data entry work experience, similar to the job duties as mentioned above.
• Highly proficient in Microsoft Office (i.e. Access, Excel, PowerPoint, Word);
• Experience scanning multiple documents and organizing them;
• Hardware proficient - computers, scanners, printers, dual‑monitor;
• Research oriented; online and through strong telephone etiquette;
• Relevant years of state service working in a correctional environment or working with confidential documents.

Ensure that the “Work Experience