Receptionist & Office Support Specialist

HAIX® North America, Inc.; Lexington (KY); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision

Disability insurance

Life Insurance & AD&D

401(k) plan

Paid time off

Training & development

Job summary

HAIX North America, Inc. in Lexington, KY seeks a Receptionist to greet visitors and answer phones while supporting the Customer Service team. You will manage mail, filing, and office supplies, coordinate with the warehouse, and assist with marketing materials and events.

This on-site role reports to the Customer Service Supervisor. The position requires strong organization, multitasking, and communication skills, with daily office duties and a dynamic team environment.

Qualifications

• Proven multitasking and ability to manage multiple lines on phone systems.
• Strong written and verbal communication with a positive attitude.
• Experience with Microsoft Office and basic to moderate filing processes.

Responsibilities

• Answer, screen and forward incoming calls to correct departments.
• Greet visitors and direct them to staff as needed.
• Process mail, organize files, and maintain office supply inventory.
• Coordinate with warehouse for supplies and assist marketing materials.
• Maintain E-file records and prepare conference room for events.
• Support administrative tasks for colleagues; copy, fax, etc.
• Other duties as assigned.

Skills

Multitasking

Time management

Organizational skills

Multi-line phone systems

Filing & processing

Microsoft Office Suite

E-file

Printers/Scanners/Copy Machines

Verbal & written communication

Active listening & conflict resolution

Physical stamina

Lifting up to 25 lbs

Tools

Microsoft Office Suite (Outlook, Word, Excel)

E-file system

Printers/Scanners/Copy Machines

Job description

HAIX North America, Inc. in Lexington, KY seeks a Receptionist to greet visitors and answer phones while supporting the Customer Service team. You will manage mail, filing, and office supplies, coordinate with the warehouse, and assist with marketing materials and events.

This on-site role reports to the Customer Service Supervisor. The position requires strong organization, multitasking, and communication skills, with daily office duties and a dynamic team environment.