Receptionist / Administrative Assistant

Oregon Five Star Enterprises; United States; On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Competitive pay

Sick leave

Small team

Family-owned

Job summary

Oregon Five Star Enterprises in Salem, Oregon is seeking a part-time Receptionist / Administrative Assistant to run the front desk, greet visitors, answer phones, and support project teams. This on-site role emphasizes friendly, precise administration and teamwork in a small, family-owned firm.

You’ll handle records, invoices, timecards, and payroll-related tasks and use QuickBooks or Microsoft 365. The schedule is Monday–Friday with steady, year-round hours and paid sick leave, offering

Qualifications

• Accurate with numbers. You catch the timecard that doesn't add up and the invoice billed twice.
• You'll see everyone's pay and every customer's balance, and it stays with you
• Calm on the phone and friendly in person, even mid-task
• Organized enough to juggle payroll, invoice approvals, and month-end deadlines
• Comfortable with QuickBooks or similar, Microsoft 365, and web-based tools
• Able to work the posted schedule consistently, including payroll and month-end days
• Office, bookkeeping, payroll, or accounts-payable experience strongly preferred. Construction-office experience is a plus

Responsibilities

• Answer phones, greet visitors, and get each person to the right place
• Sort mail, email, invoices, statements, and payment documents
• Record customer payments, issue receipts, and let accounting know
• Match supplier invoices to statements, route them to the right project manager for approval, and send approved ones on for payment
• Review timecards and track hours, reimbursements, and leave for payroll
• Keep calendar, billing and project trackers, and reimbursement records up to date
• Prepare and send routine invoices
• Follow up with employees, managers, customers, vendors, and our accountant for anything missing
• Keep payroll and payment information confidential

Skills

Accurate with numbers

Calm on the phone

Organized

People-friendly

Tools

QuickBooks

Microsoft 365

Job description

Receptionist / Administrative Assistant
Oregon Five Star Enterprises • Salem, Oregon

$18 – $25 / hour

Part-Time | On-Site | Monday–Friday

What You Get

• Competitive pay with room to grow.
• Paid sick leave
• Year-round, steady part-time hours
• A small team: great people, great culture, a friendly place to work
• An established, family-owned company that has been in Salem for more than 20 years

About Us

Oregon Five Star Enterprises is a family-owned specialty trade contractor in Salem. Our crews do stucco, siding, masonry, stone veneer, cast stone, tile, and flooring for general contractors, businesses, and homeowners. The office is the backbone of the business. It's what keeps everything running while the crews are out in the field.

What You’ll Do

You'll run the front desk and keep our office records in order. Part of your day is people: answering phones, greeting visitors, and helping our crews, project managers, vendors, and customers. The other part is paperwork: logging payments, matching invoices, and getting timecards ready for payroll. Most days it's both at once. We're looking for someone who's friendly with people and careful with numbers.

Day-to-Day

• Answer phones, greet visitors, and get each person to the right place
• Sort mail, email, invoices, statements, and payment documents
• Record customer payments, issue receipts, and let accounting know
• Match supplier invoices to statements, route them to the right project manager for approval, and send approved ones on for payment
• Review timecards and track hours, reimbursements, and leave for payroll
• Keep calendar, billing and project trackers, and reimbursement records up to date
• Prepare and send routine invoices
• Follow up with employees, managers, customers, vendors, and our accountant for anything missing
• Keep payroll and payment information confidential

What We’re Looking for

• Accurate with numbers. You catch the timecard that doesn't add up and the invoice billed twice
• You'll see everyone's pay and every customer's balance, and it stays with you
• Calm on the phone and friendly in person, even mid-task
• Organized enough to juggle payroll, invoice approvals, and month-end deadlines
• Comfortable with QuickBooks or similar, Microsoft 365, and web-based tools
• Able to work the posted schedule consistently, including payroll and month-end days
• Office, bookkeeping, payroll, or accounts-payable experience strongly preferred. Construction-office experience is a plus

Don’t check every box? If you're reliable, careful, and good with people, apply anyway.