Front Desk & Admin Pro - Part-Time, On-Site

Oregon Five Star Enterprises; United States; On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Competitive pay

Sick leave

Small team

Family-owned

Job summary

Oregon Five Star Enterprises in Salem, Oregon is seeking a part-time Receptionist / Administrative Assistant to run the front desk, greet visitors, answer phones, and support project teams. This on-site role emphasizes friendly, precise administration and teamwork in a small, family-owned firm.

You’ll handle records, invoices, timecards, and payroll-related tasks and use QuickBooks or Microsoft 365. The schedule is Monday–Friday with steady, year-round hours and paid sick leave, offering

Qualifications

• Accurate with numbers. You catch the timecard that doesn't add up and the invoice billed twice.
• You'll see everyone's pay and every customer's balance, and it stays with you
• Calm on the phone and friendly in person, even mid-task
• Organized enough to juggle payroll, invoice approvals, and month-end deadlines
• Comfortable with QuickBooks or similar, Microsoft 365, and web-based tools
• Able to work the posted schedule consistently, including payroll and month-end days
• Office, bookkeeping, payroll, or accounts-payable experience strongly preferred. Construction-office experience is a plus

Responsibilities

• Answer phones, greet visitors, and get each person to the right place
• Sort mail, email, invoices, statements, and payment documents
• Record customer payments, issue receipts, and let accounting know
• Match supplier invoices to statements, route them to the right project manager for approval, and send approved ones on for payment
• Review timecards and track hours, reimbursements, and leave for payroll
• Keep calendar, billing and project trackers, and reimbursement records up to date
• Prepare and send routine invoices
• Follow up with employees, managers, customers, vendors, and our accountant for anything missing
• Keep payroll and payment information confidential

Skills

Accurate with numbers

Calm on the phone

Organized

People-friendly

Tools

QuickBooks

Microsoft 365

Job description

Oregon Five Star Enterprises in Salem, Oregon is seeking a part-time Receptionist / Administrative Assistant to run the front desk, greet visitors, answer phones, and support project teams. This on-site role emphasizes friendly, precise administration and teamwork in a small, family-owned firm.

You’ll handle records, invoices, timecards, and payroll-related tasks and use QuickBooks or Microsoft 365. The schedule is Monday–Friday with steady, year-round hours and paid sick leave, offering