Receptionist

Walsh Construction Company; Portland (OR); On-site; USD 35,000 - 50,000; Full time

Job summary

A regional construction firm in Portland, Oregon is seeking a Receptionist to provide customer service and administrative support. You will manage calls, greet clients, and assist with office tasks to ensure a smooth workflow. The ideal candidate has a high school diploma and exemplary communication skills, alongside the ability to multitask and maintain organization in a busy environment. This role offers an opportunity to be part of a supportive team in a thriving community-focused company.

Qualifications

• You possess a high school diploma or equivalent.
• You have one year of office/multi-line phone experience, preferred.
• You possess excellent communication skills (verbal and written), required.
• You are able to multi-task, stay organized, and have a strong attention to detail.
• You are skilled at working with a variety of people at different levels and maintaining a strong customer focus.

Responsibilities

• Providing customer service by greeting and assisting internal and external customers.
• Answering incoming calls and responding to questions from clients.
• Supporting general office through assigned administrative duties.
• Maintaining and organizing office supplies and logistics.
• Performing light housekeeping to keep the office tidy.

Skills

Excellent communication skills (verbal and written)

Multi-tasking and organizational skills

Attention to detail

Ability to work with a variety of people

Customer focus

Discretion with confidential information

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Job description

As employees of Walsh Construction Co. , we are builders. We are made up of a diverse group of individuals who are committed to building in the communities in which we live and work.

We are seeking a Receptionist for our Portland, Oregon office.

You will be responsible for:

Reception – Providing customer service by greeting and assisting internal and external customers and clients, both in-person and over the phone.

• Communicating appropriately on the phone and in person using tact and discretion to establish rapport with the public.
• Answering incoming calls on multi-lined telephone, responding to questions from internal and external clients and the general public and routing calls appropriately. Notifying employees of incoming calls.
• Greeting job applicants and refers to appropriate resource.
• Announcing visitors to appropriate individuals.

Administrative Support – Regularly supporting the general office through assigned administrative duties.

• Opening and sorting daily incoming mail; processing all outgoing mail and delivers to the mailbox before the end of the day.
• Maintaining postage machine account.
• Distributing magazine and newspaper subscriptions.
• Coordinating courier services; preparing and receiving all UPS shipments on a daily basis; and notifying employees when packages/deliveries arrive.
• Stuffing and labeling mailers and other communications, as requested.
• Ordering general office supplies for employees as requested.
• Coordinating with office supply vendor.
• Maintaining supply of toner for all business machines in both the office and field.
• Recycling office and field toner/ink.
• Ordering cleaning service supplies.
• Maintaining and distributing safety supply inventory (personal protective equipment, jobsite signs, tape measures, etc.)
• Keeping annex room clean and organized.
• Assisting with assembly and distribution of required jobsite postings.
• Maintaining and updating office extension list.
• Reconciling invoices for UPS, courier services, office supplies, etc.
• Light housekeeping including cleaning out refrigerators and keeping the office tidy.
• Watering lobby plants.
• Other duties as assigned.

You are qualified if:

• You possess a high school diploma or equivalent.
• You have one year of office/multi-line phone experience, preferred.
• You possess excellent communication skills (verbal and written), required.
• You are able to multi-task, stay organized, and have a strong attention to detail.
• You are skilled at working with a variety of people at different levels and maintaining a strong customer focus.
• You have a demonstrated ability to work in a team environment.
• You are willing to stay busy, help whenever possible, and be willing to take on tasks as needed.
• You possess the ability to use discretion needed with confidential/sensitive information.
• You are skilled at working with computer programs including: Excel, Word, and Outlook.
• You are able to read, speak, write, and understand English.

Walsh Construction Co. values our diverse communities and is proud to be an Equal Opportunity Employer. Walsh recruits, hires, trains, compensates and promotes without regard to race, color, religion, gender, gender identification, age, national origin, sexual orientation, marital status, veterans' status, mental or physical disability, genetic information or any other legally protected status unrelated to a particular job's requirements or an individual's performance and qualifications.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at Phone: [phone]. Equal Opportunity Employer, including disabled and veterans. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic - Chinese. English – Spanish – Chinese. If you want to view the Pay Transparency Policy Statement, please click the link: English