People-Focused Front Desk Pro (Part-Time, On-Site)

Oregon Five Star Enterprises; Salem (OR); On-site; USD 25,000 - 34,000; Part time

Benefits offered by this job

Competitive pay growth

Paid sick leave

Steady part-time hours

Small team culture

Family-owned company

Job summary

Oregon Five Star Enterprises in Salem, Oregon is seeking a friendly Receptionist / Administrative Assistant to support front desk operations and office records. This part-time, on-site role runs Monday through Friday and offers room to grow in a family-owned business.

You’ll handle phones, greet visitors, process invoices and timecards, assist project managers, vendors, and customers, and keep payroll and billing records up to date.

Qualifications

• Accurate with numbers and careful with records.
• Calm, friendly demeanor on the phone and in person.
• Organized enough to manage payroll, invoices, and deadlines.
• Experience with QuickBooks or similar and MS 365 preferred.

Responsibilities

• Answer phones, greet visitors, and direct to the right person.
• Sort mail, emails, invoices, statements, and payments.
• Record customer payments and issue receipts for accounting.
• Match supplier invoices to statements and route for approval.
• Review timecards and track hours for payroll.
• Maintain calendar, billing and project trackers, and reimbursements.
• Prepare and send routine invoices.
• Follow up with employees, managers, customers, vendors, and the accountant.

Skills

People skills

Numerical accuracy

Organizational skills

Attention to detail

Tools

QuickBooks

Microsoft 365

Web-based tools

Job description

Oregon Five Star Enterprises in Salem, Oregon is seeking a friendly Receptionist / Administrative Assistant to support front desk operations and office records. This part-time, on-site role runs Monday through Friday and offers room to grow in a family-owned business.

You’ll handle phones, greet visitors, process invoices and timecards, assist project managers, vendors, and customers, and keep payroll and billing records up to date.