Receptionist/Administrative Assistant

Lee Hecht Harrison Nederland B.V.; Elmhurst (IL); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Short-term disability

Commuter benefits

401K plan

EAP program

Paid leave

Job summary

Lee Hecht Harrison Nederland B.V. seeks a Receptionist/Administrative Assistant in Elmhurst, IL to be the first point of contact and provide clerical support across departments.

The role covers front desk duties, communications, document handling, and ERP-related tasks in a fast-paced office. The ideal candidate is professional, organized, and customer-focused, capable of handling multiple priorities with strong MS 365 skills and attention to detail.

Qualifications

• High school diploma or equivalent required.
• Experience in receptionist, administrative assistant, customer service, or office support preferred.
• Experience with ERP systems, billing processes, or accounting-related functions is a plus.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal abilities.
• Professional phone etiquette and front desk presence.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.

Responsibilities

• Answer, screen, and direct incoming calls while providing exceptional service.
• Greet visitors, customers, vendors, and business partners professionally.
• Manage incoming and outgoing mail, deliveries, courier services, and front office activities.
• Maintain an organized reception area and a professional office environment.
• Perform filing, scanning, copying, document preparation, and records management.
• Maintain and update customer, vendor, and company information in ERP.
• Assist with invoice preparation, billing review, data verification, and routine processing.
• Coordinate meetings, calendars, and conference room scheduling as needed.

Skills

Verbal communication

Written communication

Customer service

Phone etiquette

Front desk presence

Organization

Multitasking

Microsoft 365

Attention to detail

Teamwork

Discretion

Education

High school diploma or equivalent

Tools

ERP systems

Billing software

Accounting software

Job description

Receptionist / Administrative Assistant

The Receptionist / Administrative Assistant serves as the first point of contact for customers, visitors, vendors, and employees while providing administrative and clerical support to ensure efficient office operations. This role is responsible for managing front desk activities, handling communications, supporting document management, assisting with billing and ERP-related tasks, and providing general administrative support across multiple departments. The ideal candidate is professional, organized, customer-focused, and capable of managing multiple priorities in a fast-paced environment. This is a great opportunity located in Elmhurst, IL

Essential Responsibilities

• Answer, screen, and direct incoming phone calls while providing exceptional customer service and ensuring inquiries are routed to the appropriate department.
• Greet visitors, customers, vendors, and business partners in a professional and welcoming manner.
• Manage incoming and outgoing mail, deliveries, courier services, and general front office activities.
• Maintain an organized reception area and support a professional office environment.
• Perform administrative duties including filing, scanning, copying, document preparation, and records management.
• Maintain and update customer, vendor, and company information within internal databases and business systems.
• Assist with preparing reports, correspondence, forms, spreadsheets, and other business-related documents.
• Coordinate meetings, appointments, calendars, and conference room scheduling as needed.
• Monitor office supply inventory and place orders to ensure adequate stock levels.
• Enter and maintain customer, vendor, inventory, and billing information within the company's ERP system.
• Assist with invoice preparation, billing review, data verification, and routine transaction processing.
• Support accounting and operations teams with administrative tasks related to invoicing, payment processing, and recordkeeping.
• Research and assist with resolving billing discrepancies while maintaining accurate documentation.
• Handle confidential financial, customer, and employee information with professionalism and discretion.
• Provide general administrative support to leadership and departmental teams as needed.
• Assist with special projects and additional office responsibilities as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience in a receptionist, administrative assistant, customer service, or office support role preferred.
• Experience working with ERP systems, billing processes, or accounting-related functions is a plus.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal abilities.
• Professional phone etiquette and front desk presence.
• Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, SharePoint, and OneDrive.
• Strong organizational skills with excellent attention to detail and accuracy.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable, professional, and capable of working independently as well as part of a team.

Job Details

• Contract to Hire
• Pay $20- $24 an hour, depending on experience
• Pay $20.00 to $24.00 per hour

Benefits

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan
• Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.
• Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria

• Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance