Administrative Assistant

Lee Hecht Harrison Nederland B.V.; New York (NY); On-site; USD 36,000 - 50,000; Full time

Job summary

LHH Recruitment Solutions in East Bronx, NY is seeking an Administrative Assistant/Office Administrator to support payroll, accounting, and plant administration in a fast-paced environment.

The role requires payroll processing experience, strong organizational skills, and proficiency with Excel; Dynamics 365 (D365) and IBM Maximo experience preferred. Full-time, on-site schedule with standard business hours.

Qualifications

• Experience with payroll processing and confidential employee information.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with ERP systems such as Dynamics 365 (D365) and IBM Maximo preferred.
• Solid background in payroll and accounting.

Responsibilities

• Process employee payroll and payroll reporting in accordance with established procedures.
• Review payroll-related documentation for completeness and accuracy.
• Coordinate and prepare payroll items including timesheets, labor charges, bonuses, and relocation expenses.
• Research and resolve payroll discrepancies and ensure timely corrections.
• Assist with monthly O&M variance reporting and related financial documentation.
• Support the preparation of monthly reports and year-end performance metrics.
• Administer inventory maintenance procedures and assist with physical inventory tracking.
• Prepare and distribute invoices, inventory summaries, budget variance reports, and other documentation.
• Maintain organized records and provide administrative support to plant leadership.
• Assist with office processes and special projects as needed.

Skills

Payroll processing

General accounting

Data analysis

Communication

Organization

Tools

Microsoft Excel

Microsoft Dynamics 365 (D365)

IBM Maximo

Job description

Administrative Assistant

Location: East Bronx, NY
Pay Rate: $26.00 - $36.00 per hour
Schedule: Full-Time | Monday-Friday | 8:00 AM-5:00 PM
Employment Type: Full time

About the Role

LHH Recruitment Solutions is seeking a detail-oriented and organized Office Administrator to support daily administrative and accounting operations in a fast-paced industrial environment. This position plays a critical role in ensuring payroll accuracy, maintaining office procedures, assisting with reporting functions, and supporting overall plant administration. The ideal candidate will have experience in office administration, payroll processing, and general accounting practices.

Key Responsibilities

• Process employee payroll and payroll reporting in accordance with established accounting procedures.
• Review payroll-related documentation to ensure completeness and accuracy.
• Coordinate and prepare payroll-related items, including timesheets, labor charges, bonuses, and relocation expenses.
• Research and resolve payroll discrepancies and ensure timely corrections.
• Assist with monthly operational and maintenance (O&M) variance reporting and related financial documentation.
• Support the preparation of monthly reports and year-end performance metrics.
• Administer inventory maintenance procedures and assist with physical inventory tracking through the maintenance management system.
• Prepare and distribute accurate invoices, inventory summaries, budget variance reports, and other customer-required documentation.
• Maintain organized records and provide administrative support to plant leadership.
• Assist with office processes and special projects as needed.

Qualifications

• Previous administrative experience with a strong focus on payroll and general accounting.
• Experience processing payroll and maintaining confidential employee information.
• Ability to analyze data, identify discrepancies, and resolve issues efficiently.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with Microsoft Dynamics 365 (D365) and IBM Maximo is preferred.
• High attention to detail and commitment to accuracy.

Preferred Background

• Office Administration
• Payroll Administration
• Accounting Support
• Financial Reporting
• Inventory Administration
• Manufacturing, Industrial, or Plant Environment Experience

Benefits

LHH offers eligible employees access to a comprehensive benefits package, which may include medical, dental, vision, life insurance, short-term disability, 401(k), commuter benefits, and paid leave in accordance with applicable laws.

Pay Details: $26.00 - $36.00 per hour

LHH Recruitment Solutions is an Equal Opportunity Employer. Applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other legally protected status. Reasonable accommodations are available for qualified individuals with disabilities during the application and hiring process.

Pay Details: $26.00 to $36.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.