Administrative Assistant

Lee Hecht Harrison Nederland B.V.; San Diego (CA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

medical

dental

vision

life insurance

short-term disability

additional voluntary benefits

EAP program

commuter benefits

401K plan

Paid leave including Paid Sick Leave

Holiday pay where applicable

Job summary

Lee Hecht Harrison Nederland B.V. in San Diego, CA seeks an Administrative Assistant to join a fast-paced office. The role focuses on providing reliable administrative and clerical support to the team and ensures a professional, welcoming environment for visitors and coworkers.

You will manage calendars, handle calls and emails, prepare documents, and assist with invoicing and general office duties. This contract-to-hire onsite position offers competitive hourly pay and comprehensive benefits.

Responsibilities

• Provide day-to-day administrative and clerical support to the office and team
• Answer, screen, and route incoming phone calls and respond to emails
• Greet visitors and provide a professional and welcoming experience
• Schedule meetings, appointments, and maintain calendars as needed
• Prepare, format, scan, copy, and organize documents and correspondence
• Perform accurate data entry and maintain electronic and physical files
• Process incoming and outgoing mail, packages, and office correspondence
• Assist with ordering and maintaining office supplies and inventory
• Support invoice processing, expense reports, and other administrative tasks
• Coordinate with internal departments, vendors, clients, and visitors
• Maintain confidential information and ensure records are accurate and up to date
• Assist with special projects and other duties as assigned

Job description

Administrative Assistant – Kearny Mesa

We are seeking a reliable and organized Administrative Assistant to join a professional team in Kearny Mesa, CA. This position is ideal for someone who enjoys a fast-paced office environment, has strong attention to detail, and can provide excellent administrative and customer service support.

Job Responsibilities

• Provide day-to-day administrative and clerical support to the office and team
• Answer, screen, and route incoming phone calls and respond to emails
• Greet visitors and provide a professional and welcoming experience
• Schedule meetings, appointments, and maintain calendars as needed
• Prepare, format, scan, copy, and organize documents and correspondence
• Perform accurate data entry and maintain electronic and physical files
• Process incoming and outgoing mail, packages, and office correspondence
• Assist with ordering and maintaining office supplies and inventory
• Support invoice processing, expense reports, and other administrative tasks
• Coordinate with internal departments, vendors, clients, and visitors
• Maintain confidential information and ensure records are accurate and up to date
• Assist with special projects and other duties as assigned

Qualifications

• 1+ year of administrative, receptionist, office, or customer service experience preferred
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Proficiency with Microsoft Office, including Word and Excel
• Ability to multitask, prioritize responsibilities, and meet deadlines
• Professional, dependable, and team-oriented
• Comfortable working independently and in a collaborative office environment
• Strong customer service skills and a professional demeanor

Assignment Details:

• Contract to hire role
• Onsite
• Located in Kearny Mesa, San Diego
• Compensation: $22.00-$26.00 per hour DOE
• Monday- Friday 8:00am-5:00pm PST

Pay Details: $22.00 to $26.00 per hour

Benefit offerings available for our associates include

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• 401K plan
• Paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law
• Holiday pay where applicable

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

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