Administrative Assistant

Lee Hecht Harrison Nederland B.V.; Phoenix (AZ); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Paid leave

Job summary

Lee Hecht Harrison Nederland B.V. in Phoenix, AZ is seeking an Administrative Assistant to support the department with data entry, spreadsheet creation in Excel, and report generation for management and other departments.

The role acts as a point of contact for customers with questions or special cases, requires strong communication and organizational skills, and entails coordinating travel, meetings, and accounts payable support in a fast-paced environment.

Qualifications

• Data entry and spreadsheet creation in Excel.
• Support accounts payable and invoice matching.
• Strong communication and analytical skills.
• Reliable, detail-oriented, and able to work independently.

Responsibilities

• Assist with internal and customer sales documentation.
• Maintain and update company files and records.
• Coordinate travel arrangements for the team.
• Schedule meetings and manage calendars.
• Process expense reports and assist with weekly check runs.

Skills

Microsoft Outlook

Microsoft Word

Communication skills

Analytical skills

Detail orientation

Independent work

Team player

Tools

Excel

Outlook

Word

Job description

Administrative Assistant

LHH Recruitment is hiring for our client in Phoenix, AZ for this contract to hire Administrative Assistant job opening. In this role you will be supporting the department administratively by performing data entry, creating spreadsheets in Excel, and even generating reports for management and other departments. This position will also have you being a point of contact for customers if they have a question or special case that needs attention.

The typical job duties are:

• Assist with internal and customer sales documentation to ensure alignment with company policy and procedures.
• Maintain and update company files, records, certificates, and/or other documents
• Support Accounts Payable by matching invoices, and assisting with weekly check runs.
• Arrange meetings and conferences, schedule appointments, and perform other duties in regards to maintaining one or more individual’s schedules
• Coordinate travel arrangements for the sales department and process expense reports.

Qualifications:

• Ideally 2+ years of stable Administrative Assistant job experience and experience working with accounts payable.
• Strong skills in Microsoft Outlook, Word.
• Interested candidates should have stellar communication skills, verbal and written, as well as strong analytical skills
• Maintain consistent reliability and detail orientation
• Team player attitude, but be able to work independently as well

Pay Details:

$20.00 to $22.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.