Receptionist

Ultimate Staffing; Ventura (CA); On-site; USD 20,664 - 34,440; Part time

Job summary

A local staffing agency is seeking a part-time Administrative Receptionist based in California. The ideal candidate will be the first point of contact for clients, managing inquiries and maintaining a professional demeanor. Responsibilities include directing phone calls, greeting clients, and assisting with office organization. Proficiency in English and Microsoft Office is essential. This role offers flexibility in hours from Monday to Friday, with a focus on customer satisfaction and office support.

Qualifications

• Ability to adapt to ever-changing job conditions.
• Calm under pressure and maintains a professional demeanor.
• Experience with customer support.

Responsibilities

• First point of contact on the phone directing inquiries.
• Check voicemails and return calls.
• Greet clients warmly as the first contact.
• Assist in showroom cleanliness and restock amenities.

Skills

Proficient in reading and writing English

Bilingual preferred

Computer literate with Microsoft Office Suite knowledge

Excellent organizational skills

Problem solving skills

Job description

Position Summary

Administrative Receptionist will possess knowledge, skills and abilities in business operations and company standards. Administrative Receptionist will possess the ability to assist all departments with administrative assistance, act as a liaison, and continue with marketing efforts. They will focus efforts to drive overall business objectives and maximize revenue in all areas.

Job Interactions and Interface

Must demonstrate professionalism while in the company of coworkers, vendors and customers, be able to communicate effectively with vendors, respond to customer inquiries and use an on-line service management system.

General Responsibilities

• First point of contact on phones directing customer inquiries and phone calls to appropriate salesperson.
• Check voicemails and call clients back or delegate out the voicemails.
• Greet clients with hospitality as the first point of contact for customer walk ins.
• Learn to utilize our POS system for customer.
• Assist in Showroom cleanliness.
• Restocking water and snacks for the Crew and Sales Team.
• Always demonstrates an ability to remain calm under pressure and to maintain a professional demeanor.

Job Type

Part time

Schedule

Monday - Friday; 9:00 AM - 4:30 PM. Flexible depending on business needs.

Skills/Qualifications

• Proficient in reading and writing English; Bilingual preferred.
• Computer literate with Microsoft Offices Suite knowledge
• Ability to adapt to ever changing job conditions
• Excellent organizational skills to manage multiple moving pieces in a busy office environment
• Problem solving skills to anticipate problems before they happen and resolutions

Desired Skills and Experience

• receptionist
• administrative duties
• bilingual preferred
• microsoft office
• emails
• customer support

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.