Receptionist

Ultimate Staffing; Dallas (TX); Presencial; USD 30.000 - 42.000; Tempo integral

Resumo da vaga

Ultimate Staffing is seeking a Receptionist to be the friendly first point of contact for visitors, clients, and employees in our Dallas office. You will manage front desk operations, answer calls, handle mail, schedule meetings, and provide general administrative support to ensure a professional, welcoming environment.

The ideal candidate has a high school diploma, strong verbal and written communication skills, and proven ability to multitask with excellent organization.

Qualificações

• High school diploma or equivalent required.
• Previous receptionist, customer service, or administrative experience preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Excellent organizational and multitasking abilities.
• Professional demeanor and customer-focused attitude.
• Ability to work independently and maintain confidentiality.

Responsabilidades

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule appointments, meetings, and conference rooms.
• Maintain visitor logs and office security procedures.
• Assist with data entry, filing, scanning, and document management.
• Order and maintain office supplies and breakroom inventory.
• Support various departments with administrative tasks as needed.
• Respond to general inquiries and route requests appropriately.
• Keep the reception area organized and presentable at all times.

Conhecimentos

Verbal communication

Written communication

Multitasking

Organizational skills

Formação

High school diploma or equivalent

Ferramentas

Microsoft Office Suite

Descrição da vaga

The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling incoming calls, providing administrative support, and ensuring a professional and welcoming office environment.

Key Responsibilities

Position Summary:

The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling incoming calls, providing administrative support, and ensuring a professional and welcoming office environment.

Key Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule appointments, meetings, and conference rooms.
• Maintain visitor logs and office security procedures.
• Assist with data entry, filing, scanning, and document management.
• Order and maintain office supplies and breakroom inventory.
• Support various departments with administrative tasks as needed.
• Respond to general inquiries and route requests appropriately.
• Keep the reception area organized and presentable at all times.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist, customer service, or administrative experience preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Excellent organizational and multitasking abilities.
• Professional demeanor and customer-focused attitude.
• Ability to work independently and maintain confidentiality.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.