Receptionist

Ultimate Staffing; Palo Alto (CA); Vor Ort; USD 34.000 - 41.000; Vollzeit

Benefits dieser Stelle

Professional corporate setting

Zusammenfassung

Ultimate Staffing in Palo Alto, CA is seeking a polished Receptionist to be the face of a busy executive office. You will warmly welcome guests, manage the lobby, handle calls, and coordinate meeting spaces while supporting recruiting coordination and general administrative tasks.

The role offers exposure to executive-level operations in a professional corporate environment, with opportunities to grow into broader administrative responsibilities.

Qualifikationen

• 2+ years of receptionist/administrative/front office experience.
• Polished, welcoming communication style.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office and Outlook.

Aufgaben

• Welcome and assist visitors, candidates, employees, and vendors.
• Manage front desk operations and visitor check-in procedures.
• Answer and route incoming calls and respond to general inquiries.
• Schedule conference rooms and prepare meeting spaces.
• Maintain a clean, professional lobby, kitchen, and common areas.
• Order, receive, stock, and organize office and kitchen supplies.
• Assist with food and beverage setup for meetings and events.
• Coordinate candidate interviews and recruiting-related scheduling.
• Partner with facilities and vendors to support office operations.
• Assist with onboarding activities and administrative projects.

Kenntnisse

Reception experience

Customer service

Organizational skills

Multitasking

Professional communication

Team-oriented

Tools

Microsoft Office

Outlook

Jobbeschreibung

Receptionist

Palo Alto, CA

$25-$30/hr

Start Your Career in a Professional Corporate Environment

We're seeking a polished, friendly, and organized Receptionist to be the face of a busy executive office. This is an excellent opportunity for someone who enjoys working with people, providing exceptional customer service, and gaining exposure to recruiting coordination and administrative support.

What You'll Do

• Welcome and assist visitors, candidates, employees, and vendors
• Manage front desk operations and visitor check-in procedures
• Answer and route incoming calls and respond to general inquiries
• Schedule conference rooms and prepare meeting spaces
• Maintain a clean, professional lobby, kitchen, and common areas
• Order, receive, stock, and organize office and kitchen supplies
• Assist with food and beverage setup for meetings and events
• Coordinate candidate interviews and recruiting-related scheduling
• Partner with facilities and vendors to support office operations
• Assist with onboarding activities and administrative projects

What We're Looking For

• 2+ year of receptionist, administrative, customer service, hospitality, or front office experience
• Professional, polished, and welcoming communication style
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency with Microsoft Office and Outlook
• Comfortable interacting with executives, employees, and visitors
• Reliable, proactive, and team-oriented

Physical Requirements

• Move throughout the office to support daily operations
• Assist with meeting and event setup
• Lift and move office supplies and packages up to 20 lbs.
• Stock supply rooms, kitchen areas, and storage spaces as needed

Why Apply?

• Competitive pay: $25-$30/hr
• Professional corporate setting
• Opportunity to expand into recruiting coordination and administrative support
• Exposure to executive-level operations
• Collaborative and team-focused culture

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.