Receptionist

Ultimate Staffing; Phoenix (AZ); Presencial; USD 32.000 - 42.000; Tempo integral

Resumo da vaga

Ultimate Staffing is seeking a friendly Receptionist to be the first point of contact for the organization. The role focuses on delivering exceptional customer service, managing front desk operations, and supporting administrative tasks in a professional office environment.

The successful candidate will greet visitors, route calls and emails, maintain a tidy reception area, coordinate meeting room schedules, and assist with data entry and document preparation while upholding strict

Qualificações

• High school diploma or equivalent required; associate's degree preferred.
• Previous receptionist or administrative experience strongly preferred.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with a customer-service mindset.
• Proficiency in Microsoft Office (Outlook, Word, Excel) or similar software.
• Ability to multitask, prioritize, and manage time effectively.
• Professional appearance and demeanor.

Responsabilidades

• Greet and assist visitors, clients, and employees in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain the reception area to ensure a clean, organized, and professional appearance.
• Schedule appointments and manage meeting room calendars.
• Receive, sort, and distribute mail and deliveries.
• Assist with basic administrative duties such as data entry, filing, and document preparation.
• Coordinate with internal teams to support daily office operations.
• Follow company policies and confidentiality requirements at all times.

Conhecimentos

Verbal & written communication

Interpersonal skills

Multitasking

Time management

Customer-service mindset

Professional appearance

Formação

High school diploma or equivalent

Associate degree preferred

Ferramentas

Microsoft Office (Outlook, Word, Excel)

Outlook

Word

Excel

Descrição da vaga

Receptionist

We are seeking a friendly, organized, and professional Receptionist to serve as the first point of contact for our organization. The ideal candidate will provide exceptional customer service, manage front desk operations, and support administrative tasks while maintaining a welcoming and efficient office environment.

Key Responsibilities

• Greet and assist visitors, clients, and employees in a courteous and professional manner
• Answer, screen, and direct incoming phone calls and emails
• Maintain the reception area to ensure a clean, organized, and professional appearance
• Schedule appointments and manage meeting room calendars
• Receive, sort, and distribute mail and deliveries
• Assist with basic administrative duties such as data entry, filing, and document preparation
• Coordinate with internal teams to support daily office operations
• Follow company policies and confidentiality requirements at all times

Qualifications & Skills

• High school diploma or equivalent required; associate's degree preferred
• Previous receptionist or administrative experience strongly preferred
• Excellent verbal and written communication skills
• Strong interpersonal skills with a customer‑service mindset
• Proficiency in Microsoft Office (Outlook, Word, Excel) or similar software
• Ability to multitask, prioritize, and manage time effectively
• Professional appearance and demeanor

Work Environment

Office‑based role with frequent interaction with staff and visitors

May require sitting for extended periods and occasional lifting of office materials

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.