Receptionist

Triad Technologies, LLC; Vandalia (OH); On-site; USD 30,000 - 38,000; Full time

Job summary

Triad Technologies, LLC in Vandalia, OH is seeking a reliable receptionist/administrative support professional to ensure callers, visitors, employees, customers, and vendors receive friendly, professional and timely assistance.

You will answer phones, route calls, take messages, welcome on-site guests, coordinate mail and supplies, prepare basic documents, schedule meetings and travel, and help with everyday office tasks while maintaining confidentiality and accuracy.

Qualifications

• High School diploma or GED required.
• 1 year of clerical, receptionist, or administrative support experience preferred.
• Professional telephone etiquette and front desk communication skills.
• Customer-first work ethic with a personable and professional attitude.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office applications (Word and Excel).

Responsibilities

• Answer incoming telephone calls and route to the appropriate personnel.
• Greet on-site visitors and notify relevant staff of arrival.
• Receive, sort, and route mail and other materials; manage office supplies.
• Prepare basic documents such as memos, invoices, and reports.
• Coordinate travel arrangements and meeting room scheduling.
• Maintain confidential handling of company information.

Skills

Telephone etiquette

Front desk skills

Verbal and written communication

Time management

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

Provides front desk, telephone, and administrative support to ensure callers, visitors, employees, customers, and vendors receive professional and timely assistance. This role supports daily office communication, routing of information, administrative coordination, and general customer service activities in alignment with company procedures and business needs. This is a full-time position, M – F, 8:00 am – 5:00 pm.

• Answer incoming telephone calls, determine the purpose of the call, and route callers to the appropriate personnel or department.
• Take and deliver messages or transfer calls to voicemail when appropriate personnel are unavailable.
• Provide callers with basic company information, including address, directions, and general contact information.
• Welcome on-site visitors, determine the nature of business, and notify appropriate personnel of visitor arrival.
• Receive, sort, and route mail, publications, and other incoming materials.
• Monitor office supply levels and coordinate replenishment as needed, including business cards and other standard office materials.
• Prepare and print basic business documents, including fax cover sheets, memos, correspondence, reports, labels, invoices, and other materials as needed.
• Coordinate travel arrangements for employees and customers when required.
• Enter freight bills into vouchers for accounting processing.
• Update vendor acknowledgements and maintain related records.
• Update and maintain the employee phone list and related contact information.
• Assist with administrative projects and general office support as needed.
• Maintain a professional, customer-focused, and confidential approach when handling company information, visitors, employees, customers, and vendors.
• Coordinate and assist with scheduling meeting room usage, event setup and tear down, and catered meals.
• Perform other duties as assigned.

Qualifications

• High School diploma or GED required
• 1 year of experience of clerical, receptionist, customer service, or administrative support experience preferred
• Professional telephone etiquette and front desk communication skills.
• Customer-first work ethic with a personable and professional attitude.
• Ability to organize work, prioritize tasks, and manage multiple activities.
• Strong verbal and written communication skills.
• Ability to follow written, verbal, and diagram-based instructions.
• Basic mathematical skills, including addition, subtraction, multiplication, and division.
• Proficiency with Microsoft Office applications, including Word and Excel.
• Ability to maintain accuracy when entering, updating, and distributing business information.
• Discretion and confidentiality when handling employee, customer, vendor, and company information.