Administrative Assistant

Kova-LLC-; Piedmont (SC); On-site; USD 28,000 - 36,000; Full time

Job summary

Kova-LLC-, a professional services company in Piedmont, South Carolina, is seeking a friendly receptionist/administrative assistant to join our front office team. You will greet visitors, answer calls, manage sign-in, and support daily office operations with a positive, professional demeanor.

You will coordinate mail, ordering of supplies, meeting room scheduling, onboarding check-ins with HR, and confidential handling of employee information, while delivering dependable administrative support

Qualifications

• Required: High school diploma or GED and at least 2 years in receptionist or administrative support.
• Excellent verbal and written communication skills and professional demeanor.
• Strong organization, multitasking, and attention to detail.
• Proficient with MS Office applications; able to work independently.
• Strong customer service and interpersonal skills.

Responsibilities

• Greet visitors, customers, vendors, and applicants in a courteous, professional manner.
• Answer and direct incoming telephone calls promptly and accurately.
• Manage visitor sign-in and ensure security protocols are followed.
• Receive, sort, and distribute mail and packages; handle outgoing mail.
• Order office supplies and coordinate with facilities as needed.
• Prepare and coordinate shipping; maintain tidy reception area.
• Schedule conference rooms and assist with meeting prep.
• Provide administrative support (filing, scanning, data entry, document prep).
• Assist HR with onboarding check-ins; maintain confidentiality.
• Support management with various administrative projects; maintain records.

Skills

Excellent verbal and written comms

Organizational multitasking

Professional appearance

MS Office proficiency

Independent work

Customer service skills

Time management

Reliability/attendance

Education

High school diploma or GED

Tools

Microsoft Office

Job description

• Greet and welcome visitors, customers, vendors, and applicants in a courteous and professional manner.
• Answer and direct incoming telephone calls promptly and accurately.
• Manage visitor sign-in procedures and ensure all guests follow company security and safety protocols.
• Receive, sort, and distribute incoming mail and packages.
• Order office supplies
• Prepare outgoing mail and coordinate shipping through approved carriers.
• Maintain a clean, organized, and professional reception area.
• Schedule conference rooms and assist with meeting preparation.
• Pick up lunches for office when needed.
• Check local PO Box at Post Office for mail
• Provide administrative support including filing, scanning, copying, data entry, and document preparation.
• Assist Human Resources with applicant/onboarding check-ins
• Support management with various administrative projects as assigned.
• Order and maintain office and breakroom supplies.
• Coordinate with facility personnel regarding visitor access and deliveries.
• Maintain confidentiality when handling employee and company information.
• Perform other administrative duties as assigned.

Qualifications:

Required

• High school diploma or GED.
• Minimum of 2 years of receptionist, administrative assistant, customer service, or office support experience.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional appearance and positive attitude.
• Proficient with Microsoft Office (Outlook, Word, Excel, Teams).
• Ability to work independently while maintaining attention to detail.
• Strong customer service and interpersonal skills.

Preferred

• Experience working in a prior receptionist role
• Experience with multi-line phone systems.

Knowledge, Skills & Abilities:

• Excellent time management and prioritization skills.
• Ability to maintain confidentiality and professionalism.
• Strong problem-solving skills.
• Dependable with excellent attendance.
• Ability to remain calm and professional in a fast-paced environment.